Whether you’re corresponding professionally or casually, it is important to know how to convey the message “herewith attached” effectively. In this guide, we will explore formal and informal ways to express this phrase, and provide various tips and examples to help you articulate your point clearly. While regional variations will be mentioned if necessary, we will primarily focus on universally understood phrases. So, let’s dive in!
Formal Expressions
When writing in a formal context, such as a business email or legal correspondence, it’s essential to use appropriate language and maintain a professional tone. Here are some formal ways to say “herewith attached”:
“Please find attached herewith the required documents.”
This expression is commonly used to refer to attachments in a formal manner. It is concise and professional, providing a clear indication that the documents are included in the message.
“Kindly see the attached documents.”
Using “kindly” adds a polite touch, while “see” clearly directs the reader’s attention to the attached documents. This phrase is commonly used in formal writing, especially in professional settings.
“I have enclosed the necessary files for your review.”
This expression implies that the files are being provided along with the message. It is commonly used in formal situations where the recipient is expected to review or examine the documents enclosed.
Informal Expressions
When writing in a more casual or informal setting, such as personal emails or informal workplace communication, you can use less formal language to convey the same meaning. Here are a few informal ways to say “herewith attached”:
“I’ve attached the files you requested.”
This is a straightforward and concise way to inform the recipient that the requested files are included in the email. It works well in informal settings where brevity is appreciated.
“Here are the documents you need.”
Straight to the point, this phrase indicates that the necessary documents are attached. It’s a simple and effective way to convey the message in an informal manner.
“I’ve included the relevant files for your reference.”
This expression suggests that the recipient can refer to the attached files. It is commonly used in situations where the recipient is not necessarily required to take any specific action but may find the documents useful.
Useful Tips:
1. Be specific about the attached files
Whenever possible, provide a brief description of the attached files. For example:
- “Please find attached herewith the quarterly sales report for Q3 2021.”
- “I’ve attached the revised contract terms and conditions.”
By specifying the nature of the documents, you help the recipient understand the purpose and importance of the attachments.
2. Mention the file format
If the files are in a specific format, such as PDF or Word, it can be helpful to mention it:
- “Please find attached herewith the proposal in PDF format.”
- “I’ve included the presentation slides in PowerPoint.”
Mentioning the file format promotes clarity and ensures that the recipient can easily open and access the files.
3. Use a polite and friendly tone
Regardless of the formality, maintaining a polite and friendly tone is crucial in all written communication. It helps foster positive relationships, even in professional settings. For example:
- “I hope you find the attached documents helpful.”
- “If you have any questions about the attached files, please feel free to ask.”
Using phrases like these shows consideration and accessibility, encouraging a productive exchange.
Conclusion
Effectively conveying the message “herewith attached” involves tailoring your language to the appropriate level of formality and ensuring clarity. Whether in formal or informal situations, it is important to use expressions that clearly indicate the inclusion of attachments while maintaining a warm and professional tone. By following the examples and tips provided in this guide, you’ll be well-equipped to communicate your message effectively in any context.
