Gaining good communication skills in a professional setting is essential for effective collaboration and ensuring the clarity of your messages. When sending emails or formal correspondences, it is often necessary to inform the recipients that you have attached a document for their reference. In this comprehensive guide, we will explore various formal and informal ways to convey this message, providing numerous examples and tips along the way.
Table of Contents
Formal Ways to Say You Have Attached a Document
1. Direct Approach:
When you want to convey your message succinctly and professionally, you can use phrases like:
- “I have attached [document name] for your perusal.”
- “Please find attached [document name].”
- “Kindly review the attached [document name].”
2. Polite Request:
Adding a polite request can further emphasize your expectation for the recipient to review the attachment. Examples include:
- “Could you please review the attached [document name]?”
- “I would appreciate it if you could take a moment to review the attached [document name].”
3. Providing Context:
If the document you are attaching requires some context or explanation, consider using phrases such as:
- “Please find attached [document name], which contains the statistics for the recent sales quarter.”
- “I have attached the [document name] that outlines the proposed project timeline.”
Informal Ways to Say You Have Attached a Document
1. Simple and Casual:
When communicating in an informal setting, your wording can be less formal while still maintaining politeness. You can use phrases like:
- “Hey, I’ve attached [document name] for you.”
- “Just sending over the [document name]—take a look when you have a chance.”
2. Mentioning the Attachment:
It is always helpful to mention the attachment explicitly, even in informal settings:
- “Attached is [document name] that I mentioned in our earlier conversation.”
- “I’ve attached [document name] for your reference. Let me know if you need anything else.”
Tips for a Clear and Effective Message
1. Be Specific:
Clearly state what document you are attaching, so the recipient knows exactly what to expect. Include the file name if possible.
2. Keep it Brief:
Avoid unnecessary elaboration or excessive words. Keep your message concise, especially in formal situations.
3. Use a Readable Font:
Ensure your font choice is clear and easy to read. A professional email should use standard fonts like Arial, Times New Roman, or Calibri.
4. Check File Size:
Consider the file size of your attachment. If it’s too large, it may be better to compress it or use a file-sharing service.
Pro Tip: If the attachment is particularly large, you can mention it in your email message and offer to provide it upon request.
Examples
Formal Examples:
- “Please find attached the meeting agenda for our upcoming discussion.”
- “Attached is the report you requested during our last team meeting.”
- “I have attached the signed contract for your review.”
Informal Examples:
- “Hey, here’s the presentation I mentioned earlier. Check it out!”
- “Just sending over the updated spreadsheet—let me know if there’s anything you’d like to add.”
- “I’ve attached some relevant articles for you. Enjoy the read!”
Remember, effective communication is key in any professional setting. By utilizing the formal and informal examples provided in this guide, you can ensure that your recipients understand your intention to share an attached document clearly. Keep in mind the tips mentioned, and tailor your approach to suit the specific context and relationship with your recipients. Happy communicating!
