When reviewing resumes, it’s common for companies to receive applications from talented individuals who may not be the right fit for a current opening. In such cases, recruiters often need to communicate that the applicant’s resume will be kept on file for future consideration. This is an important message to convey, as it assures the candidate that their qualifications have been duly acknowledged.
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Formal Ways to Say “We Will Keep Your Resume on File”
1. We will retain your resume for future reference.
2. We have taken note of your application and will maintain it in our database for future openings.
3. Your resume will be added to our talent pool for future opportunities.
4. We appreciate your interest in our company. While there are no current positions available, we will keep your resume on file for future consideration.
Informal Ways to Say “We Will Keep Your Resume on File”
1. Don’t worry, we won’t forget about you! We’ll hang onto your resume for future reference.
2. Even though we don’t have any openings right now, we’ll keep your resume on file in case something comes up later.
3. Thanks for applying! We’ll make sure to save your resume for future opportunities.
4. We’re impressed with your qualifications! While there aren’t any current positions, we’ll hold onto your resume for potential future roles.
Tips and Examples
1. Personalize your message: Begin your response by addressing the candidate by name. It shows your attention to detail and adds a personal touch. For example:
Dear [Candidate’s Name],
2. Express appreciation and acknowledgment: Start your email or letter by thanking the candidate for their interest in the company and for submitting their resume. This demonstrates your gratitude and respect for their effort. For example:
Thank you for your application to [Company Name].
3. Be specific about keeping the resume: Clearly state that you plan to retain their resume for future consideration. This provides reassurance that their application has made an impact. For example:
We would like to inform you that we will maintain your resume in our database for future reference.
4. Mention potential timeframes: It can be helpful to provide an estimate of how long the candidate’s resume will be kept on file. This helps manage expectations and avoids misunderstandings. For example:
Your resume will be retained for a period of [timeframe], during which we will review it for any suitable openings that arise.
5. Invite further communication: Encourage the candidate to stay connected or reach out if they have any questions or need additional information. This fosters an open line of communication and helps build a rapport. For example:
If you have any further queries or if your contact details change, please don’t hesitate to reach out to us.
6. End on a positive note: Close the message by expressing optimism for future opportunities and reiterating your appreciation for their interest in the company. For example:
Thank you once again for your interest in our company. We wish you all the best in your job search and hope to connect with you in the future.
Conclusion
Effectively communicating that you will keep a candidate’s resume on file is essential in maintaining a positive candidate experience. By using the formal and informal phrases provided above, you can convey your appreciation, assure the candidate that their application is valued, and leave the door open for potential opportunities. Remember to personalize your message, be transparent about your intentions, and maintain a warm and friendly tone throughout your communication.
