Guide: How to Say Condolence

Sending condolences is an important way to show support and sympathy to someone who has lost a loved one. It can be a difficult and sensitive task, but knowing the right words to express your condolences can provide comfort and solace during such a challenging time. In this guide, we will cover formal and informal ways to convey condolences, and offer tips, examples, and variations to assist you in offering your heartfelt condolences.

Formal Ways to Say Condolence

When expressing your condolences in formal settings such as professional environments, including work or business-related relationships, it is important to maintain a certain level of professionalism. Here are some formal ways to convey your sympathies:

1. Simple and Respectful Messages

Offering a simple and respectful message can be appropriate in many formal situations. You might say:

“Please accept my deepest condolences for your loss.”

Remember, it’s important to keep your message sincere and concise.

2. Express Empathy and Support

Showing empathy and support can make a significant difference when conveying your condolences formally. Consider phrases such as:

“My thoughts are with you and your family during this difficult time.”

Emphasize your support and let the bereaved person know that they are not alone.

3. Share Fond Memories

Sharing fond memories can be a meaningful way to express condolences more personally, while still maintaining formality. You might say:

“I will always cherish the memories we shared with [Name]. [He/She] was truly a remarkable person who touched many lives.”

Sharing specific memories can provide comfort and celebrate the life of the deceased.

Informal Ways to Say Condolence

When offering condolences to friends, close acquaintances, or in more personal settings, such as through text messages or social media platforms, you can use a more conversational and informal tone. Here are some examples:

1. Expressing Sympathy and Care

Sharing your sympathy and care in an informal manner can help create a comforting atmosphere. For instance:

“I’m so sorry for your loss. Please know that I’m here for you, and if you need anything, just let me know.”

Communicate your genuine concern and offer your support.

2. Sharing a Personal Note

When offering condolences informally, you can include a personal note that reflects your relationship with the bereaved person. Consider saying:

“I can’t imagine how difficult this must be for you. I want you to know that you have my full support and I’m just a phone call away.”

By expressing your willingness to be there for them, you reinforce your availability and offer comfort.

3. Reflect on the Deceased

Take the opportunity to reflect on the positive qualities and impact the deceased had on your life or others’. For example:

“[Name] will always be remembered for [his/her] kindness and the joy [he/she] brought to everyone’s lives. [He/She] was truly a special person.”

Sharing personal reflections can show the bereaved that their loved one had a lasting and positive impact.

Tips for Offering Condolences

While finding the right words to offer condolences can be challenging, here are some essential tips to keep in mind:

1. Be Sincere and Genuine

Ensure that your condolences come from the heart and are sincere. The bereaved person will appreciate the genuineness of your words and support.

2. Acknowledge the Loss

Express your understanding of the bereaved person’s loss and let them know that their pain is valid. Avoid dismissing or downplaying their grief.

3. Offer Specific Assistance

If you are close enough to the person, consider offering specific assistance, such as meal delivery, helping with funeral arrangements, or providing emotional support.

4. Avoid Clichés and Well-intentioned, but Unhelpful Phrases

Avoid phrases like “They are in a better place now” or “It was part of God’s plan.” They may not provide consolation and can unintentionally minimize the pain of the bereaved.

5. Follow Up

Remember to follow up after the initial condolences. Grief is a long process, and ongoing support is invaluable.


Expressing condolences can be challenging, but it is an essential way to support those who have experienced loss. Whether you’re conveying your sympathies formally or informally, remember to be sincere, genuine, and offer your support. Reflect on the life of the deceased, share fond memories, and express empathy. Use the examples and tips provided in this guide to assist you in offering your condolences during these difficult times. Let your words provide comfort and solace, reminding the bereaved person that they are not alone.

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