When you are sending a letter or an email with an attachment, it is essential to clearly indicate that there is an attachment included. This way, the recipient can easily locate and review the enclosed document. However, depending on the formality of the correspondence, there are various ways to convey this message. In this guide, we will explore both formal and informal ways to say “attached” in a letter, providing you with valuable tips and examples.
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Formal Ways to Say “Attached”
If you are writing a formal letter, it is crucial to use professional and polite language. Here are several formal phrases you can use to indicate that you have attached a document:
1. Enclosed
Example: Please find the enclosed document for your review.
2. Attached, Please Find
Example: Attached, please find the document you requested.
3. I Have Attached
Example: I have attached a copy of the report for your reference.
By using these formal phrases, you convey professionalism and ensure that the recipient knows there is an attachment to look out for.
Informal Ways to Say “Attached”
When writing a more casual or informal letter, you have greater flexibility in how you convey your message. Here are a few less formal ways to say “attached” in a letter:
1. Here’s the Document
Example: Hey! Here’s the document you requested. Take a look!
2. Check Out the Attachment
Example: Hi there! Be sure to check out the attachment – it has all the details.
3. I’ve Included the File
Example: Hi! Just to let you know, I’ve included the file you need. Have a look!
Using these informal phrases can create a friendly and approachable tone, making your communication more relaxed.
Tips for Indicating an Attachment
Regardless of your preferred style, here are some additional tips to help you effectively convey that something is attached:
1. Be specific
Always mention the type of document you have attached. For example, if it is a report, mention it explicitly.
2. Keep it concise
Avoid lengthy explanations – a simple sentence is often sufficient to inform the recipient.
3. Use a file name
To remove any ambiguity, mention the file name if appropriate. For instance, “Please find the attached report (Filename: Monthly_Report.pdf).”
4. Use polite language
Always maintain a courteous tone in your communication.
5. Double-check attachments
Before sending any letter or email, ensure that you have indeed attached the file mentioned.
Pro Tip: If you are attaching multiple documents, consider mentioning them by name to provide clarity. For example, “Please find the attached documents: Project Proposal (Filename: Proposal.docx) and Budget Estimate (Filename: Budget.xlsx).” This eliminates any confusion and helps the recipient locate the correct files.
By following these tips, you can ensure that your recipient understands that there is an attachment and easily access it.
Variations in Different English-Speaking Regions
When it comes to indicating an attachment, the basic principles remain the same across different English-speaking regions. However, there might be some slight variations in phrasing:
American English: In American English, the phrases discussed previously are commonly used and widely accepted.
British English: British English leans more towards using “enclosed” and “attached” in a formal context. However, informal phrases can be used in less formal situations.
Australian English: Australian English is similar to British English in terms of preferences, with “enclosed” and “attached” being the most common choices. However, informality is generally embraced, so a mix of phrases can be used.
Remember, the variations are subtle, and as long as you follow professional standards, your choice of phrasing will be well-received.
Wrapping Up
When attaching documents in a letter or an email, it is important to ensure that your recipient is aware of the enclosed attachment. By using formal phrases like “enclosed” or “attached, please find,” you convey a professional tone. In more informal contexts, phrases such as “here’s the document” or “I’ve included the file” create a more relaxed atmosphere. Always remember to be specific, keep it concise, and use polite language. Additionally, consider mentioning the file name if it adds clarity. With these tips in mind, you can effectively indicate an attachment in your correspondence, regardless of the English-speaking region.
