How to Say You Want to Quit Your Job

In every professional journey, there may come a time when you find yourself longing for new opportunities, personal growth, or a better work-life balance. Expressing your desire to quit your job can be a daunting task, with a range of emotions and uncertainties involved. However, with the right approach and the proper choice of words, you can convey your intentions professionally and respectfully. In this comprehensive guide, we will explore various formal and informal ways to communicate your wish to resign, while also providing valuable tips and examples for each scenario.

Formal Ways to Say You Want to Quit Your Job

When addressing your intention to quit your job formally, it is crucial to maintain a professional demeanor. Here are some effective ways to express your desire to resign:

1. Schedule a Meeting with Your Supervisor

Arrange a formal meeting with your supervisor or manager to discuss your resignation. This approach demonstrates respect and allows for a proper channel of communication. Remember to give sufficient notice to ensure a smooth transition for your employer.


Dear [Supervisor’s Name], I would like to schedule a meeting with you to discuss an important matter regarding my position at [Company Name]. I would appreciate the opportunity to have a conversation about my future plans and aspirations. Please let me know when it would be convenient for us to meet. Thank you. Sincerely, [Your Name]

2. Submit a Formal Resignation Letter

Writing a formal resignation letter is a traditional way to convey your intention to quit your job. This document serves as a written record of your resignation and should include key details, such as your last working day and a brief expression of gratitude.


Dear [Supervisor’s Name], I am writing to formally tender my resignation from my position as [Your Job Title] at [Company Name] with an intended last working day of [Date]. I have thoroughly enjoyed my time at the company and appreciate the opportunities for personal and professional growth. I am committed to ensuring a smooth transition, and I would be happy to discuss handing over my responsibilities. Thank you for your understanding. Sincerely, [Your Name]

Informal Ways to Say You Want to Quit Your Job

While formal communication is often preferred, some situations may allow for a more informal approach. When opting for informality, it is essential to strike a balance between professionalism and friendliness. Here are a few examples of how to express your desire to quit your job in an informal manner:

1. Set Up a Casual Chat with Your Supervisor

If you have an amicable relationship with your supervisor, arranging a casual chat can be an appropriate way to discuss your intention to leave the company. Keep the conversation relaxed but professional to ensure clarity.


Hey [Supervisor’s Name], I was wondering if we could grab a coffee sometime soon to have a chat. I’d like to discuss some thoughts I’ve been having about my career path and possibly explore new opportunities. Let me know when you’re available. Thanks! Best, [Your Name]

2. Arrange an Informal Meeting with Human Resources

Depending on your company’s culture, involving the Human Resources department in an informal meeting can be an alternative way to inform them of your intention to resign. This approach allows for a more relaxed environment while still being respectful of the process.


Hi [HR Representative’s Name], I hope you’re doing well. I wanted to request a quick informal meeting to discuss a personal matter related to my employment in [Department Name]. It would be great to get your insights and suggestions. Please let me know a convenient time for you. Thank you. All the best, [Your Name]

Regional Variations

While the general principles of resigning apply universally, there may be subtle regional variations in how people communicate their desire to quit their jobs. Here are a few examples:

North America

In North America, it is common to express your intent directly and concisely. This straightforward approach is appreciated in professional settings:

Hi [Supervisor’s Name], I wanted to let you know that I’ve made the decision to resign from my position at [Company Name]. I believe it’s time for me to pursue new challenges and opportunities. I’d be glad to discuss a transition plan with you. Thank you for your understanding. Best regards, [Your Name]


In Europe, a more formal tone is generally preferred when addressing professional matters. It’s essential to emphasize your gratitude and the positive aspects of your experience:

Dear [Supervisor’s Name], I wanted to inform you that after careful consideration, I have decided to tender my resignation from [Company Name]. I am grateful for the valuable experience and support provided during my time here. I am ready to assist in the transition process in any way I can. Thank you for your understanding. Sincerely, [Your Name]

It’s important to note that these cultural norms may vary between individual countries and should be adapted accordingly.

Additional Tips for Resigning Professionally

Regardless of the approach you choose, here are some additional tips to help you resign professionally:

  • Express gratitude for the opportunities and experiences you had in your current role.
  • Be honest but avoid going into too much detail about your reasons for leaving.
  • Offer help during the transition period to ensure a smooth handover.
  • Keep conversations and correspondence professional, even when opting for an informal approach.
  • Avoid burning bridges by maintaining a courteous attitude towards colleagues and superiors throughout the process.

Remember, quitting your job is a significant decision, and it’s crucial to handle it with grace and professionalism. By using the appropriate communication methods, expressing gratitude, and maintaining a positive attitude, you can navigate this transition successfully while preserving important relationships.

Best of luck with your future endeavors!

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