When it comes to ending an email, using the appropriate closing can leave a lasting impression. One common phrase that people often use is “Regards.” However, the way you express this sentiment can vary depending on the formality of your email and the recipient. In this guide, we will explore both formal and informal ways to say “Regards” in an email, providing you with tips, examples, and regional variations where applicable.
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Formal Ways to Say “Regards”
Formal email closings require a more professional tone. Here are some phrases you can use instead of “Regards” in formal emails:
- Best regards: This closing is widely used in formal business communications and gives a courteous and professional touch to your email.
- Sincerely: This classic closing is often used in formal letters and emails, conveying a sense of professionalism and respect.
- Yours sincerely: Similar to “Sincerely,” this closing is commonly used in formal letters as an elegant and respectful way to end your email.
- Kind regards: Often used in more informal formalities, this closing subtly adds a warm tone without being too casual.
- With appreciation: When you want to express your gratitude in a formal setting, this closing conveys professionalism and thankfulness.
Example: Thank you for considering my application. Best regards, [Your Name]
Informal Ways to Say “Regards”
When communicating with friends, family, or colleagues in a more casual setting, you can use these less formal alternatives to “Regards”:
- Take care: This closing is a friendly and warm way to wish the recipient well, showcasing your concern for their welfare.
- Best: A simple and friendly option that conveys warmth without sounding overly casual.
- Warm regards: This closing strikes a nice balance between informality and genuine warmth, suitable for both personal and professional emails.
- Many thanks: While expressing gratitude, this closing maintains a friendly tone, making it perfect for informal correspondences.
- Cheers: This informal closing is commonly used in casual emails between friends or colleagues, offering a positive and relaxed tone.
Example: Can’t wait to catch up with you soon. Take care, [Your Name]
Regional Variations on “Regards”
While the aforementioned closings are widely accepted, some regions have their own unique variations. Here are a few examples:
- Best wishes: Commonly used in British English, this closing conveys well-wishes and goodwill.
- Warmest regards: More commonly found in American English, this closing adds an extra level of warmth and sincerity.
- Yours faithfully: Primarily used in British English, this formal closing is typically reserved for situations where you don’t know the recipient’s name.
Example: Thank you for your time. Best wishes, [Your Name]
Tips for Choosing the Right Closing
Now that you have a variety of options at your disposal, consider these tips to help you choose the most appropriate closing for your email:
- Consider the formality: Gauge how formal or informal your email should be, based on the context and relationship with the recipient.
- Reflect the recipient: Tailor your choice of closing to match the personality and relationship you have with the person you are addressing.
- Keep it brief: Remember that the closing is just one part of your email, so choose concise phrases that smoothly convey your message.
- Review the email: Before finalizing your choice, take a moment to review the content of your email to ensure consistency and appropriateness.
Example: Your feedback is greatly appreciated. Warm regards, [Your Name]
Remember: The closing you choose should align with your email’s tone and message, leaving the recipient with a positive impression.
By following these guidelines and considering the context of your email, you can confidently choose an appropriate alternative to “Regards” that reflects your professionalism, friendliness, and cultural sensitivity. Remember, the closing you select can make a lasting impression, so it’s worth the extra effort to get it right.
