Writing a professional email requires attention to detail and proper etiquette. One important element in email communication is the use of a postscript (PS). A postscript is a brief additional thought or message that is added after the main body of the email. Although it may seem like a small detail, knowing how to use PS effectively can enhance your email communication. In this guide, we will explore the different ways to say “PS” in an email, including formal and informal approaches. We will also provide regional variations, if necessary, in order to help you compose emails universally. So, let’s dive in and discover some essential tips and examples!
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Formal Ways to Say “PS” in an Email
When writing formal emails, it is important to maintain a professional tone and follow proper etiquette. Here are a few formal ways you can express a postscript:
- Use “P.S.” – One of the most common and recognized ways to say “PS” is to use the abbreviation “P.S.” This abbreviation stands for “post scriptum,” which is Latin for “written after.” For example:
Thank you for your prompt response regarding the project. P.S. I forgot to mention that we will need your final report by Friday.
- Consider using “Additionally,” or “In addition,” – Instead of using the traditional abbreviation, you can also opt for phrases like “Additionally” or “In addition” to add a postscript in a more formal manner. These phrases work well when you want to provide extra information or emphasize a significant point:
Dear Mr. Smith, Thank you for considering my proposal. In addition, please note that we have a budget proposal to discuss during our meeting. I look forward to our discussion.
Informal Approaches for Saying “PS” in an Email
On the other hand, informal emails allow for a more relaxed and friendly tone. Below are some informal ways to express a postscript:
- Use “By the way,” or “Just a quick note,” – These phrases are excellent options when you want to add a casual postscript in your email. They are ideal for situations where you want to mention something off-topic or provide an additional comment:
Hey Laura, I just wanted to let you know that we’re having a team lunch tomorrow. By the way, I loved the presentation you gave this morning!
- Consider using “Final thoughts,” or “One more thing,” – These phrases can serve as more lighthearted alternatives to traditional postscripts. They work well when you want to add last-minute information or a personal touch to your email:
Hi David, Just wanted to update you on our meeting time. I’ll see you at 2 PM in the conference room. One more thing, I hope you’re enjoying the new coffee machine!
Regional Variations
While email etiquette is generally universal, slight variations in expressing a postscript exist across different regions. Here are a few examples:
- British English: In British English, it is common to use “P.P.S.” (post post scriptum) instead of “P.S.” to indicate a second postscript.
Dear Amy, Thank you for your help with the report. P.S. I forgot to mention that we will need the charts by Tuesday. P.P.S. Please make sure to use the updated template.
- Australian English: In Australian English, it is acceptable to use “PS” without periods, aligning with a more simplified style of communication. For instance:
G’day mate, Thanks for lending me your book. Just a quick note, can you remind me to bring it back to you tomorrow? PS I owe you a coffee for letting me borrow it!
Pro Tips for Using “PS” Effectively
Now that you know different ways to say “PS” in an email, here are a few additional tips to help you use it effectively:
- Use a postscript intentionally: Only include a postscript if you have a valid reason to do so. Overusing or misusing postscripts can make your email appear disorganized or unprofessional.
- Keep it brief: A postscript is meant to be a concise addition to your email. Make sure your postscript is short, to the point, and relevant to the main content of your email.
- Avoid sensitive or crucial information: While a postscript can be useful for adding secondary details, it is best to avoid including essential or sensitive information in this section. Make sure important points are addressed within the main body of your email.
- Proofread carefully: Treat your postscript with the same level of attention as the rest of your email. Check for any typos, grammar errors, or ambiguous phrases to maintain professionalism.
Remember, using a postscript appropriately can add value to your email communication by drawing attention to key points or adding a personal touch. Consider the nature of your email and the recipient’s preferences when choosing how to express your postscript. Happy emailing!
