When someone asks you for information or a decision, and you need to confirm or gather more details before responding, it’s important to convey that you will check and provide them with an update. Mastering this phrase will help you navigate professional, casual, and formal settings, ensuring effective communication. In this guide, we’ll explore multiple ways to express “I will check and let you know,” including formal and informal variations.
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Formal Ways to Say “I Will Check and Let You Know”
Communicating professionally is crucial in business interactions, meetings, and official circumstances. Here are some formal ways to express your intent to check and provide an update:
- I will investigate and get back to you shortly: This phrase demonstrates your commitment to thoroughly examine the matter and provide a prompt response. It indicates both competence and professionalism.
- Let me look into this and inform you as soon as possible: By using “let me,” you express your willingness to personally handle the matter. Informing the person that you will keep them updated promptly shows consideration for their needs.
- I will gather the necessary information and get back to you at the earliest convenience: This phrase conveys that you understand the importance of their request and assures them that you will prioritize their query.
- Allow me to check and follow up with you shortly: By using “allow me,” you respectfully request permission to investigate the matter further. Providing a specific time frame, such as “shortly,” reinforces your commitment to a timely response.
Informal Ways to Say “I Will Check and Let You Know”
In more casual or friendly contexts, you can adjust your language and tone accordingly. Here are some informal ways to express your intention to check and provide an update:
- I’ll dig into it and give you a heads-up later: This phrase uses a colloquial expression (“dig into it”) to convey that you will actively investigate and inform them. Adding “give you a heads-up” implies an informal, friendly tone.
- Let me find out and I’ll shoot you a message: By using “shoot you a message,” you indicate informality and a sense of urgency. This phrase is particularly suitable for communication through instant messaging or text messages.
- I’ll look into this and get back to you when I have the info: Using the contraction “I’ll” instead of “I will” creates a conversational tone. Adding “when I have the info” lets the person know you’ll provide a complete response.
- Allow me to check, and I’ll loop you in later: The phrase “loop you in” has a casual tone, implying a more collaborative and friendly approach. It suggests that the person will be kept informed throughout the process.
Examples:
Now let’s look at some examples that demonstrate the usage of these phrases:
Formal:
Client: Could you please verify the availability of the XYZ product?
You: I will investigate and get back to you shortly.
Informal:
Friend: Would you mind checking if the new café is open today?
You: Let me find out, and I’ll shoot you a message.
Formal:
Colleague: Can you confirm the meeting time with the client?
You: I will gather the necessary information and get back to you at the earliest convenience.
Informal:
Friend: Are we still on for movie night this Friday?
You: I’ll look into this and get back to you when I have the info.
Tips for Better Communication:
While expressing that you will check and inform someone is important, there are additional tips to enhance your communication:
- Be prompt: Whenever possible, provide an estimated time frame for when you’ll update the person. Meeting the given deadline demonstrates reliability and professionalism.
- Offer alternatives: If the person requires immediate assistance and you’re unable to provide an immediate response, suggest other resources they can utilize in the meantime.
- Use polite language: Regardless of formality, emphasizing politeness creates a positive impression. Using phrases like “please,” “thank you,” and “kindly” can go a long way in fostering goodwill.
- Follow up as promised: Once you have gathered the required information, make sure to provide the update as you indicated. This responsible approach strengthens trust and credibility.
- Consider cultural norms: Regional variations in communication styles exist, so familiarize yourself with the cultural norms of the person you’re interacting with to ensure effective communication and avoid misunderstandings.
Remember, the key is to maintain open communication and ensure the other person feels heard and valued.
