Guide: How to Say “By the Way” in an Email

When communicating through email, it’s crucial to strike the right balance between formality and friendliness. Including transitional phrases like “by the way” can help you smoothly introduce additional information or change the topic. In this guide, we will explore both formal and informal ways to express “by the way” in your email communication.

Formal Ways to Say “By the Way” in an Email

When writing a formal email, it’s essential to use appropriate language and tone. Here are some formal alternatives to “by the way” that you can consider:

1. Incidentally: Incidentally, I wanted to mention that…
2. Moreover: Moreover, I thought it might be helpful to know…
3. Additionally: Additionally, I wanted to let you know…
4. Furthermore: Furthermore, it’s worth mentioning that…
5. In addition: In addition to what we discussed earlier…

Remember, using these phrases in a formal email can convey professionalism while keeping the conversation on track.

Informal Ways to Say “By the Way” in an Email

If you’re communicating with someone you have a more informal relationship with, using a more relaxed tone can be appropriate. Here are some informal alternatives to “by the way” that can help you maintain a friendly tone:

1. By the by: By the by, have you heard about…
2. Just so you know: Just so you know, I found out…
3. Speaking of which: Speaking of which, I wanted to tell you…
4. On another note: On another note, there’s something else…
5. On a side note: On a side note, I wanted to mention…

Using these informal alternatives can create a comfortable and approachable tone in your email conversations.

Tips for Using Transitional Phrases in Emails

While using transitional phrases like “by the way” can enhance your email communication, it’s important to keep a few tips in mind:

• Consider relevance: Ensure that the information you introduce using transitional phrases is relevant to the ongoing conversation. This helps maintain coherence and readability.
• Brevity is key: Keep your transitional phrases concise, so they don’t overshadow the main message of your email.
• Be mindful of frequency: Overusing transitional phrases can make your email sound repetitive. Use them sparingly and only when necessary.
• Proofread your email: Before hitting the send button, proofread your email to catch any grammatical or spelling errors. A well-written email enhances professionalism.

Examples of Using Transition Phrases in Emails

To provide you with a better understanding, here are a few examples of transitional phrases used in emails:

Incidentally, I wanted to let you know that the meeting has been rescheduled for next Tuesday.

OR

By the way, I came across an interesting article that relates to our previous discussion.

OR

Just so you know, the deadline for the project has been extended by two days.

OR

Speaking of which, we should also consider alternative options for our upcoming event.

These examples showcase how transitional phrases can be seamlessly integrated into your emails while maintaining the desired tone.

Conclusion

In conclusion, knowing how to effectively say “by the way” in an email can significantly enhance your communication skills. Whether you choose a formal or informal alternative, considering your audience, being mindful of relevance, and maintaining a friendly yet professional tone are key factors. By utilizing the tips and examples provided in this guide, you’ll be able to effortlessly incorporate transitional phrases into your emails, improving clarity and coherence in your communication.