When you want to indicate that a file or document is attached to an email, it’s important to choose the right words to convey your message clearly. In this guide, we’ll explore how to say “attached to this email” in English, providing both formal and informal expressions. Whether you’re writing a professional email or corresponding with friends and colleagues, these phrases will help you effectively communicate the presence of an attachment.
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Formal Expressions:
When you need to maintain a formal tone in your email, consider using the following expressions to indicate that a file or document is attached:
- “Please find attached”: This phrase is commonly used in formal emails across different English-speaking countries. It is a straightforward and polite way to inform the recipient that there is an attachment included with the email. For example:
Dear Mr. Smith,
Please find attached the updated report as discussed during our meeting yesterday.
Kind regards,
[Your Name] - “I have attached”: Another formal alternative is to use the phrase “I have attached” to indicate that a file or document accompanies the email. This expression can be modified based on the context, such as “We have attached” or “He/she has attached.” Here’s an example:
Dear Prof. Johnson,
I have attached my research paper for your review. I would greatly appreciate your feedback.
Thank you for your time.
[Your Name] - “Attached herewith”: This slightly more formal phrase is commonly used in legal or business correspondence. It emphasizes that the attachment is being sent along with the email. Here’s an example:
Dear Ms. Rodriguez,
Please find attached herewith the signed contract. I kindly request you to countersign and return a copy at your earliest convenience.
Thank you.
[Your Name]
Informal Expressions:
When writing an email in a more casual setting, such as to friends or colleagues you have a close relationship with, you can use informal expressions to indicate that there is an attachment:
- “Here’s the attachment”: This is a simple and direct way to let the recipient know that a file or document is attached to the email. It is commonly used in informal settings. For example:
Hey Maria,
Here’s the attachment you requested. Let me know if you have any questions.
Take care,
[Your Name] - “I’ve included the file”: If you want to maintain an informal tone but sound slightly more professional, you can use this expression. It indicates that the attachment has been included with the email. Here’s an example:
Hi John,
I hope you’re doing well. Just wanted to follow up on our last conversation and let you know that I’ve included the file we discussed. Let me know your thoughts.
Talk soon,
[Your Name] - “Check out the attached”: This informal expression is often used when you want to draw the recipient’s attention to the attachment. It adds a slightly engaging tone to your email. For example:
Hey Sarah,
Long time no chat! Check out the attached pictures from our trip to Hawaii. I’m sure they’ll bring back some great memories.
Take care,
[Your Name]
Tips for Email Attachments:
When referring to an attachment in your email, consider these tips to ensure effective communication:
- Be specific: Clearly mention the type of attachment you are including (e.g., document, photo, spreadsheet, etc.) to provide context for the recipient.
- Keep it concise: While it’s important to be clear about the attachment, avoid lengthy explanations and keep your email concise.
- Proofread: Always proofread your email before sending it to ensure there are no errors or missing attachments in your message.
- Choose a suitable file format: Consider the recipient’s preferences and the purpose of the attachment when selecting a file format. PDFs are often preferred for professional documents, while JPEGs or PNGs are suitable for images.
- Use a descriptive filename: Instead of generic filenames like “Document1” or “Image123,” give your attachment a descriptive name that reflects the content to make it easier for the recipient to find.
Conclusion
Effectively conveying the presence of an attachment in an email is vital for clear communication. In formal settings, expressions like “please find attached” or “I have attached” are commonly used, while informal emails might feature phrases like “here’s the attachment” or “check out the attached.” Remember to be specific, concise, and thoughtful in your email communication, including using suitable file formats and descriptive filenames for your attachments. By following these guidelines, you can ensure that your emails are understood and that your attachments are received and acknowledged properly.
