Welcome to this comprehensive guide on how to communicate when forwarding an email! Whether you are forwarding a formal business correspondence or simply passing on an insightful message to friends or family, understanding the right language and tone to use is crucial. In this guide, we’ll delve into both formal and informal ways to express yourself when forwarding an email. We’ll also explore a few regional variations that can help you tailor your communication to specific contexts. So, let’s get started!
Table of Contents
Formal Ways to Say When You Forward an Email
When forwarding an email in a formal setting, it’s important to maintain professionalism and convey a sense of respect. Here are some phrases you can use when forwarding an email in a professional context:
1. “Please find the attached email.”
This is a straightforward and commonly used phrase that conveys that you are forwarding an email along with the message you’re writing. It’s concise and suits most formal situations.
2. “I am forwarding an email thread regarding [subject].”
When the email thread contains multiple messages on a particular subject, this phrase can be helpful. It signals that the conversation has been ongoing and you are including all relevant messages in the email you’re forwarding.
3. “I wanted to bring your attention to the following email.”
If you want to highlight a specific message or piece of information within the forwarded email, this phrase allows you to draw attention to it. It can be effective when you want to ensure the recipient doesn’t overlook a particular detail.
4. “As per our conversation/email, please see the forwarded message.”
If you’ve previously discussed a topic with the recipient or if there has been a chain of emails related to the subject matter, this phrase acknowledges the existing conversation. It helps provide context and ensures that the recipient can easily follow the thread.
Informal Ways to Say When You Forward an Email
When forwarding emails in informal settings, you have more flexibility in tone and can adopt a more casual approach. Here are some phrases you can use in an informal context:
1. “Hey! Check out this email I received!”
This friendly and enthusiastic expression captures the excitement of sharing an interesting or important email. It works well among friends, family members, or colleagues in a casual environment.
2. “Thought you might find this email helpful/funny/interesting.”
When you believe the content of the forwarded email will be valuable, amusing, or engaging to the recipient, this phrase sets the right expectations. It conveys thoughtfulness and shows that you’re sharing something specific with them in mind.
3. “Check out what [sender’s name] just sent me!”
If you want to emphasize the sender’s identity or give relevance to why you’re sharing the email, this phrase works well. It adds a personal touch to the forwarded message.
Regional Variations
While the general principles of forwarding emails apply across regions, there are a few subtle differences to note. Let’s explore some regional variations:
1. North America:
In North America, both formal and informal language styles are widely accepted. However, it is important to maintain a professional tone in business settings, ensuring clarity and brevity in your communication. In casual settings, feel free to adopt a more relaxed and friendly tone.
2. United Kingdom:
In the UK, formal language is customary in professional environments. Polite expressions such as “I hope this email finds you well” or “I trust you are doing fine” can be included as introductory phrases. Informal language is more acceptable among close colleagues or friends.
3. India:
In India, formal language dominates professional communication. Respectful expressions such as “Dear Sir” or “Respected Madam” are commonly used. Within informal settings, individuals tend to leverage a mix of formal and friendly language, depending on the nature of the relationship.
Tip: When communicating across regions, it’s important to be mindful of the cultural context and adapt your language accordingly. Researching common practices, observing local communication styles, and seeking guidance from native speakers can be incredibly valuable.
Conclusion
Now that you have acquainted yourself with a variety of ways to say when forwarding an email, you can confidently adapt your communication style to any situation. Remember to keep the recipient, context, and purpose of the forwarded email in mind when choosing appropriate phrases, whether it be in a formal or informal environment. By communicating effectively when forwarding emails, you foster clear and respectful exchanges that promote understanding and cooperation.
Happy forwarding!
