When it comes to email communication, knowing how to politely and effectively convey your intentions is essential. Whether you are writing a formal or informal email, it is important to express your desire to forward a message in a respectful and clear manner. In this guide, we will explore various ways to express the act of forwarding emails and provide examples to help you structure your messages effectively. Let’s dive in!
Table of Contents
Formal Ways to Say “When Forwarding an Email”
Forwarding an email in a professional or formal context requires a certain level of politeness and clarity. Below are some examples of phrases you can use when forwarding an email:
1. Providing a Simple Introduction
When forwarding an email, it is common to provide a brief introduction that explains your intention. Here’s a simple example:
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to forward the email conversation we had yesterday regarding [topic]. Please review the thread below and let me know if you have any further questions or require additional information.
2. Requesting Action or Input
If you require the recipient to take a specific action or provide input after reviewing the forwarded email, you can include a polite request. Here’s an example:
Dear [Recipient’s Name],
I trust this email finds you well. I am forwarding an important conversation related to [project/task]. Kindly review the details below and provide your feedback by [mention deadline or specific date]. Your input in this matter is highly appreciated.
3. Mentioning the Importance of the Forwarded Email
Sometimes, it is crucial to highlight the significance or urgency of the forwarded email. Consider the following example:
Dear [Recipient’s Name],
I wanted to bring your attention to an email exchange that requires immediate action. Please see the forwarded conversation below. We kindly request your prompt review and response in order to proceed with [mention relevant actions] in a timely manner. Thank you for your cooperation.
4. Summarizing the Forwarded Email
To help the recipient grasp the main points of the forwarded email quickly, you can include a concise summary. Here’s an example:
Hi [Recipient’s Name],
I hope you’re doing well. I wanted to share the thread below as it contains important updates regarding [project/task]. The email conversation primarily covers [briefly summarize main points]. Your attention to these matters is greatly appreciated.
Informal Ways to Say “When Forwarding an Email”
In less formal or casual settings, such as personal or friendly exchanges, you can be more relaxed in your approach. Here are some examples of how to express your intention to forward an email informally:
1. Simple Explanation
When forwarding an email casually, you can keep your message brief and straightforward. Consider this example:
Hey [Recipient’s Name]!
Just passing along the email thread for your info. Take a look below and let me know what you think. Catch up with you later!
2. Adding Extra Context
Providing additional context about the forwarded email can be helpful in informal settings. Here’s an example:
Hi [Recipient’s Name]!
Thought you might find this email thread interesting. It’s about [summarize main topic]. Check it out below when you get a chance. Talk to you soon!
3. Sharing Quick Updates
If the forwarded email contains relevant updates or information, you can convey this informally. Consider the following example:
Hey [Recipient’s Name],
Just sharing this useful email thread that covers some recent updates on [relevant topic]. See below for details. Let’s discuss it when we meet up next!
Wrap Up
We hope this guide has provided you with valuable phrases and examples to use when saying “when forwarding an email” in both formal and informal contexts. Remember to adjust your tone and style based on the relationship you have with the recipient and the level of formality required. Clear communication is key, so always ensure your intention is understood. Happy emailing!
