As professionals, it is important to ensure effective communication with colleagues, clients, and stakeholders. One such instance is when you need to inform someone that you will provide them with updates via email. Whether you are writing a formal or informal email, it is crucial to choose the right words and phrases to convey your message clearly. In this guide, we will explore various ways to express the idea of “we will update you” in both formal and informal contexts.
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Formal Ways to Say “We Will Update You”
When writing a formal email, it is essential to maintain a professional tone while delivering the necessary information. Here are some phrases you can use to express the concept of providing updates:
- We will keep you informed: This phrase emphasizes the ongoing nature of the updates and assures the recipient that they will receive timely information. For example, “We will keep you informed about any developments in the project.”
- We will provide you with updates: This straightforward phrase conveys the message clearly. For instance, “We will provide you with updates on the status of your order.”
- We will keep you up to date: Use this phrase to assure the recipient that they will receive the most current information regarding a particular matter. An example could be, “We will keep you up to date on the progress of the negotiations.”
- We will notify you of any changes: This phrase assures the recipient that they will be promptly informed in case there are any modifications or updates. For example, “We will notify you of any changes to the meeting schedule.”
Informal Ways to Say “We Will Update You”
When communicating informally, you have more flexibility to use casual language. However, it is essential to ensure that the tone remains friendly and professional. Here are some informal phrases you can use:
- We’ll keep you in the loop: This phrase indicates that the recipient will be included in ongoing updates and discussions. An example could be, “Don’t worry, we’ll keep you in the loop regarding the project’s progress.”
- We’ll give you updates as they happen: Use this phrase to inform someone that they will receive immediate updates as soon as any changes occur. For instance, “We’ll give you updates as they happen, so you’re always in the know.”
- We’ll keep you posted: This common phrase conveys the idea that the recipient will be regularly updated and informed. For example, “We’ll keep you posted on the upcoming team events.”
- We’ll shoot you an update: This informal phrase uses a friendly tone to indicate that the recipient will receive an update soon. An example could be, “Once the report is ready, we’ll shoot you an update.”
Tips for Communicating Updates via Email:
When conveying updates via email, it is important to follow some best practices to ensure effective communication. Here are a few tips to keep in mind:
- Be clear and concise: Use clear and simple language to convey your message without any ambiguity.
- Provide context: Briefly mention the relevant details related to the update to provide the recipient with the necessary context.
- Set expectations: Specify the frequency of updates or any specific milestones so that the recipient knows what to anticipate.
- Use a professional tone: Maintain a professional tone even in informal communications to ensure your message is well-received.
- Proofread and edit: Always proofread your email for any grammatical errors or typos before hitting the send button.
Example of a formal email: Dear Mr. Johnson, I am writing to inform you that we will keep you informed of any changes to the project timeline. Your feedback is highly valued, and we will notify you of any updates promptly. Thank you for your cooperation. Best regards, Jane Smith
Example of an informal email: Hey Tom, Just wanted to let you know that we’ll keep you in the loop regarding the upcoming marketing campaign. We’ll give you updates as they happen, so you have all the latest details. Thanks for your support. Cheers, Sarah
By utilizing these phrases and following the provided tips, you can effectively communicate your intention to provide updates in a clear and professional manner. Remember, building strong communication skills enhances professional relationships and contributes to the overall success of projects and collaborations.
