Welcome to our comprehensive guide on how to appropriately refer to a previous email in both formal and informal contexts. Whether you’re looking to improve your email communication skills or just seeking ways to refer back to previous information, we’ve got you covered. In this guide, we’ll provide numerous tips and examples to help you effectively use this phrase. Let’s dive in!
Table of Contents
Formal Ways to Refer to a Previous Email
When it comes to formal communication, it’s important to maintain a professional tone while indicating you are referring to a prior email. Below are various phrases you can use:
1. Reference to Our Previous Correspondence
If you want to emphasize that you are specifically referring to past email exchanges, you can use this phrase. For example:
Dear [Name],
Thank you for your recent email. I would like to refer to our previous correspondence regarding [subject].
2. Regarding Our Previous Conversation
In cases where emails were not the only form of communication, this phrase can be an excellent choice. It portrays that the discussion took place beyond written exchanges. Example:
Hello [Name],
I hope this email finds you well. With reference to our previous conversation, I wanted to update you on the following matter…
3. In Continuation of Our Prior Email
Using this phrase shows that the current email builds upon the content of previous emails. It effectively creates a smooth transition. Consider the following example:
Dear [Name],
Following up on our prior email, I’d like to discuss additional details about the upcoming event…
Informal Ways to Refer to a Previous Email
When writing to colleagues, friends, or in informal settings, you have more flexibility to adopt a casual and friendly tone. Here are some alternatives:
1. About Our Earlier Email
A simple and informal way to refer to a previous email is by using the word “about.” It’s straightforward and easy to understand. Example:
Hey [Name],
Thanks for getting back to me. I just wanted to follow up on our earlier email and check if you have any updates regarding [subject]…
2. Following Up on What We Discussed
This phrase is ideal for situations where you want to remind the recipient of a past discussion or agreement. It conveys a sense of collaboration. Example:
Hi [Name],
Hope all is well. I wanted to follow up on what we discussed the other day during lunch. I believe we agreed on [details] and I wanted to confirm…
3. Revisiting Our Previous Email Exchange
Using this phrase in informal contexts emphasizes that you want to review or re-examine specific points discussed earlier. Example:
Yo [Name],
Long time no chat! I thought it would be good to revisit our previous email exchange about [subject]. There are a few things I’d like your input on…
Additional Tips and Considerations
Now that we’ve explored various ways to refer to previous emails, here are a few additional tips to enhance your email communication:
1. Use Clear Subject Lines
Ensure your subject lines are concise and descriptive to make it easier for recipients to understand the email’s purpose or topic at a glance.
2. Provide Contextual References
When referring to a previous email, include relevant details such as the date, specific subjects discussed, or key decisions made. This helps recipients quickly recall the context.
3. Use Threaded Emails or Quoting
If your email client supports threading or quoting, make use of those features to maintain a clear communication trail. It simplifies the process of referring to prior emails.
4. Be Courteous and Appreciative
Always express gratitude when referencing someone’s time, effort, or response received in previous emails. It fosters positive working relationships.
Conclusion
Mastering the art of referring to previous emails is an important skill in effective written communication. Whether it’s for formal or informal contexts, using the appropriate phrases can contribute to better understanding and smoother interactions. Remember, when referring to previous emails, maintain clarity, provide context, and always strike a friendly tone. Happy emailing!
