When writing professional emails, it is important to maintain a certain level of formality. However, adding a postscript (P.S.) can sometimes be useful for including additional information or highlighting an important point. In this guide, we will explore different ways to say “P.S.” in a professional email, both formally and informally. We will also provide tips and examples to help you use this tool effectively. So, without further ado, let’s dive in!
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Formal Ways to Say “P.S.”
When it comes to writing formal emails, it is essential to use a language that is polite, clear, and concise. While abbreviations might be commonly used in informal contexts, they are generally avoided in professional emails. Instead of using “P.S.”, you can consider the following alternatives:
- Addendum: This formal term can be used to introduce additional information after the main body of your email. It conveys a sense of completeness to your message. For example:
Thank you for considering my proposal. I have attached the necessary documents for your review. Additionally, as an addendum, please find the updated version of the project timeline.
Final Note: This phrase is helpful in signifying any remaining thoughts or reminders that deserve attention. It implies that the information is important but was potentially overlooked in the main message. For instance:
I appreciate your prompt response to my previous inquiry. One final note, please remember to bring a hard copy of the report to our meeting tomorrow before 10 am.
Last Thoughts: Position your additional remarks as “last thoughts” to emphasize their significance. This choice ensures that the recipient reads and acknowledges the highlighted information. Here’s an example:
Thank you for your collaboration on this project. Last thoughts, please make sure to review the finalized budget spreadsheet attached for any changes or revisions.
Informal Ways to Say “P.S.”
Informal emails offer more flexibility in terms of language and tone. While you still need to maintain professionalism, you can add a personal touch to your communication. Here are some casual alternatives to the traditional “P.S.” format to consider:
- By the way: Utilize this phrase to introduce an additional point or depict a more casual tone. It can be seen as an addition to the main content of the email and is often used in informal situations. For instance:
Hey, just wanted to let you know that the presentation went really well today. By the way, I appreciate all the support and feedback provided by the team.
Quick note: This expression works well for brief additional comments that you want to include at the end of your email. It serves as a reminder or an afterthought. Here’s an example:
Thanks for your assistance with the project. Quick note, we need to reschedule the client meeting to next Monday due to a scheduling conflict. Let me know if that works for you.
Just a reminder: Use this phrase to subtly draw attention to a specific task or deadline while maintaining a conversational tone. It helps ensure that important details are not overlooked. For example:
Hi there! Just a reminder, the team meeting is scheduled for tomorrow morning at 9 am. Please be prepared to discuss the project updates and provide any necessary updates.
Regional Variations
While we have focused on general ways to say “P.S.” in both formal and informal settings, there are regional variations that exist. However, it is important to note that these variations might not be applicable or widely understood in all contexts. When in doubt, it is safer to stick with the options mentioned above.
British English:
In British English, the term “P.P.S.” (Post Postscript) is more commonly used instead of “P.S.”, particularly when there is a need for an additional note after the postscript. Keep in mind that this usage might not be universally recognized, so it is advisable to use it sparingly.
Australian English:
In Australian English, it is common to use the abbreviation “PSS” or “P.P.S.” as an alternative to “P.S.” when communicating informally. However, it is crucial to consider the level of formality and familiarity with the recipient before using these abbreviations.
Remember, it is always important to assess the context and relationship with the recipient before using regional variations. When in professional settings, it is generally safer to opt for the formal or informal alternatives mentioned earlier.
Now armed with different ways to say “P.S.” in a professional email, you can effectively convey additional information or emphasize important points. Remember to consider the formality of the situation and choose an appropriate alternative. With practice, you will master the art of including a postscript in your professional emails!
