Giving clear instructions when sharing email attachments is crucial for effective communication. Including a polite request for the recipient to view the attached file ensures that your message is understood. In this guide, we will explore formal and informal ways to convey this message, providing tips, examples, and regional variations where necessary.
Table of Contents
Formal Expressions
Formal language is typically used in professional or official settings. Here are some polite phrases that express the request “please see the attached file” formally:
1. Please find the attached file for your review.
2. Kindly refer to the attached document.
3. I would appreciate it if you could review the enclosed file.
4. Your attention is drawn to the attached file.
5. Please take a moment to go through the document attached herewith.
In these examples, it’s important to use a polite tone and use phrases like “please” and “kindly” to enhance your request. Don’t forget to mention that the file is attached, as it helps the recipient locate it easily.
Informal Expressions
Informal language is suitable for casual or friendly correspondence. If you have a close relationship with the recipient or if the context allows for a less formal tone, consider the following expressions:
1. Hey, I’ve attached a file, please take a look.
2. Check out the file I sent you.
3. FYI, there’s an attachment you should see.
4. Can you give the attached doc a quick glance?
5. I’ve added a file – it would be great if you could go through it.
Using contractions, relaxed vocabulary, and a friendly tone helps create a more informal atmosphere. However, remember to maintain a level of respect and professionalism, even when using informal language.
Additional Tips
Here are some additional tips to enhance your request when asking someone to see the attached file:
1. Provide Context:
When necessary, include a brief explanation of why the recipient should review the attached file. This can help them understand its relevance and prioritize their attention.
Example:
Attached, you will find the updated project timeline. Please review it carefully before our meeting tomorrow so we can discuss any necessary adjustments.
2. Specify the File Type:
In some cases, specifying the file type can be beneficial, especially if there is a possibility of confusion. Mentioning the file format, such as Word document, PDF, or spreadsheet, can eliminate any uncertainty.
Example:
Could you please take a look at the attached PDF file? It contains the guidelines for the upcoming event.
3. Use Subject Lines Wisely:
Alongside your request in the email body, ensure the subject line conveys the urgency or importance of the attached file. This can encourage the recipient to prioritize the email and its attachment.
Example:
Subject: Urgent – Updated Contract Document Attached
Hi [Recipient],
Please see the attached file, which contains the revised contract document for your review.
4. Be Grateful and Polite:
Show gratitude in your message and end with a polite closing. Expressing appreciation for their time and consideration creates a positive impression.
Example:
Thank you in advance for your attention to the attached file. If you have any questions or need further information, please don’t hesitate to reach out.
Best regards,
[Your Name]
Regional Variations
While the previous examples are widely applicable, it’s important to note that different regions may have unique preferences. Here are a couple of regional variations:
1. British English:
Attached, you will find the file for your perusal.
Please find the attached document for your consideration.
2. Indian English:
Kindly have a look at the attached file.
Please take note of the attached document.
These regional variations can add diversity to your language and cater to particular audiences. However, using the standard expressions mentioned earlier will generally be well-received regardless of the region.
Remember, clear communication and polite requests are essential in professional and personal correspondence. By using the examples and tips shared in this guide, you can convey that your recipient should see the attached file effectively, whether in a formal or informal manner.
