Effective communication in emails requires using polite and professional language to convey your message. One common phrase you might need to use is “please note,” which allows you to draw attention to important information. In this guide, we will explore both formal and informal ways to use this phrase in emails. Let’s dive in and discover some helpful tips and examples.
Table of Contents
Formal Ways:
When sending professional emails, it’s crucial to maintain a formal tone while still being polite. Here are a few variations of how to say “please note” formally:
- “Kindly note that”: This phrase is widely used in formal correspondence. It conveys a polite request for the recipient’s attention without sounding demanding.
- “Please be advised that”: This phrase is commonly used in professional settings to indicate that the following information is essential and requires the recipient’s attention. It shows a level of authority without being overly confrontational.
- “I would like to draw your attention to”: This expression is quite formal and often used when you need to emphasize certain details in a more elaborative manner. It expresses respect for the recipient’s attention.
- “It is important to note that”: This phrase is appropriate when you want to underscore a key point. It communicates the significance of the following information and helps ensure it is not overlooked.
Informal Ways:
In more informal or casual email communications, you can still maintain a friendly tone while conveying the importance of certain details. Here are a few ways to say “please note” informally:
- “Just a quick heads-up”: This informal phrase is ideal when you want to provide a brief, friendly reminder or highlight something important without sounding too formal.
- “Just wanted to let you know”: This phrase is used to convey friendly informality while still ensuring the recipient is aware of important information. It works well in professional relationships with a more relaxed tone.
- “FYI”: An abbreviation for “for your information,” this is a common phrase in informal settings. It is concise and often used when you want to inform rather than request action.
- “Take note that”: This phrase is a more casual variation and often used among colleagues or acquaintances. It seeks to draw attention to relevant information in a friendly and straightforward way.
Tips and Examples:
Now that we’ve explored formal and informal ways to say “please note,” let’s dive into some additional tips and examples to help you use this phrase effectively in your emails:
1. Keep it concise:
In emails, it’s important to be clear and concise. When using the phrase “please note,” consider keeping your message straightforward and to the point. Avoid lengthy explanations or unnecessary information that might confuse the recipient.
Example:
Please note that our office will be closed for renovations next week. We apologize for any inconvenience caused.
2. Provide context:
To ensure the recipient fully understands the importance of the information you’re highlighting, it’s helpful to provide some context or explanation. This helps to avoid any confusion and increases the chances of the message being taken seriously.
Example:
Please be advised that the meeting scheduled for tomorrow at 10 am has been rescheduled to next Monday at 2 pm due to unforeseen circumstances. Kindly update your calendars accordingly.
3. Use a well-defined subject line:
When you have critical information to convey, consider using a precise and informative subject line to capture the recipient’s attention before they even open the email. This helps to emphasize the importance of the content.
Example:
URGENT: Change in Project Deadline – Please Note
4. Choose the appropriate level of formality:
Tailoring your language to match the recipient’s relationship and the context of the email is essential. Ensure that your level of formality aligns with the existing professional relationship.
Example:
Hey Mark, just a quick heads-up – please note that the budget meeting has been moved to Thursday. See you then!
5. Proofread before sending:
Mistakes or typos can undermine the purpose of your email. Always proofread your message before hitting “send” to ensure it is clear, polished, and free from grammatical errors.
By following these tips and utilizing the examples provided, you can effectively convey the importance of certain information using the phrase “please note” in your emails. Remember, maintaining a warm and respectful tone throughout your email communication is essential for fostering positive and professional relationships.
Take note of these suggestions and adapt them to your unique email writing style to consistently create impactful and well-received messages.
