Guide: How to Say “Please Make Sure” Professionally

Welcome to our comprehensive guide on how to say “please make sure” professionally. In both formal and informal contexts, it’s crucial to communicate effectively and politely. Whether you’re writing an email, having a conversation, or giving instructions, using appropriate phrases can make a significant impact. This guide provides tips, examples, and regional variations to help you master this essential skill.

Formal Ways to Say “Please Make Sure”

In professional settings, such as business emails, meetings, or formal conversations, it’s crucial to use courteous language. Here are some formal ways to convey the meaning of “please make sure”:

1. Kindly ensure – This polite phrase emphasizes the importance of ensuring something without sounding too commanding. For example, “Kindly ensure that all documents are submitted by Friday.”

2. Please verify – This phrase is often used when double-checking facts, information, or data. For instance, “Please verify the accuracy of the financial report before presenting it.”

3. We kindly request – Incorporating “we” in this phrase demonstrates a collaborative approach, which can foster positive relationships. For instance, “We kindly request that all attendees RSVP by tomorrow.”

4. It is essential to check – Use this phrase to highlight the importance of reviewing or examining something thoroughly. For example, “It is essential to check the security measures before implementing the new system.”

Informal Ways to Say “Please Make Sure”

In informal situations, such as conversations with friends, family, or colleagues you share a close relationship with, you can use more casual language. Here are some informal ways to express “please make sure”:

1. Make sure to – This straightforward phrase is commonly used in casual conversations. For example, “Make sure to lock the door before leaving the office.”

2. Don’t forget to – This friendly reminder helps ensure that something is not overlooked. For instance, “Don’t forget to save your work before closing the document.”

3. Just a quick reminder to – This phrase is a gentle way to remind someone about a task without sounding forceful. For example, “Just a quick reminder to pick up the documents from the printer.”

4. Can you please double-check – This approach seeks assistance from the listener while maintaining a polite tone. For instance, “Can you please double-check that the meeting room is booked for tomorrow?”

Tips for Using “Please Make Sure” Professionally

Now that you have learned different formal and informal ways to say “please make sure,” here are some additional tips to enhance your professional communication:

1. Consider the recipient: Adapt your language based on the relationship and context. Formal language is suitable for professional contacts and unfamiliar individuals, while informal language is preferable for close colleagues, friends, or family members.
2. Use appropriate tone: Maintain a warm and friendly tone even in formal settings. Politeness and respect can go a long way in building positive relationships.
3. Keep it concise: Use clear and concise language to ensure your message isn’t misunderstood or misinterpreted. Avoid unnecessary jargon or complicated phrases.
4. Provide clear instructions: When asking someone to ensure something, be specific and provide clear guidance. Ambiguity can lead to confusion or mistakes.
5. Focus on the positive: Instead of emphasizing mistakes or errors, frame your request in a positive manner. This approach promotes a constructive environment and encourages cooperation.

Examples

Let’s dive into some example sentences to illustrate the formal and informal usage of “please make sure”:

Formal Examples:

1. Please ensure that the project proposal is submitted by the end of the day.

2. Kindly verify the client’s contact details before scheduling the meeting.

3. We kindly request that all employees review the updated company policy.

Informal Examples:

1. Can you make sure to grab some milk on your way home?

2. Hey, don’t forget to bring your laptop charger to the meeting.

3. Just a quick reminder to pick up the birthday cake for tomorrow’s celebration.

Remember, the examples above are just a starting point. Tailor your language to suit the specific situation and your relationship with the recipient.

By following these tips and examples, you’ll be able to say “please make sure” professionally in various contexts, ensuring effective communication while maintaining positive relationships.

We hope this guide has been helpful to you. Happy communicating!