When sending emails or sharing files, it’s crucial to communicate clearly and politely. One common phrase used when attaching files is “please find attached file.” However, it’s important to be mindful of the tone and formality of your message, depending on the recipient and the context. In this guide, we will explore both formal and informal ways to express this request, share some tips, and provide plenty of examples to help you effectively convey your message.
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Formal Ways to Say “Please Find Attached File”
When sending a professional or formal email, it’s important to maintain a polite and respectful tone. Here are some formal expressions to use when attaching a file:
1. Enclosed is the requested file
This phrase is straightforward and commonly used in formal settings. It clearly communicates that the file has been attached and is ready for review.2. Please find the attached file for your review
This sentence conveys the polite request for the recipient to review the attached file. The word “please” adds a courteous touch.3. I am attaching the file as requested
With this phrase, you acknowledge the recipient’s request and affirm that you have taken care of it by attaching the file.
Informal Ways to Say “Please Find Attached File”
When communicating with colleagues, friends, or in less formal settings, you can use more casual expressions while still maintaining politeness. Here are some informal ways to request that the recipient finds the attached file:
1. Here’s the file you asked for
This casual expression is suitable for friendly or informal contexts. It clearly communicates that you have attached the requested file.2. I’ve attached the file, as you requested
This sentence acknowledges the recipient’s request in a slightly formal manner while remaining friendly. It demonstrates that you have fulfilled their request.3. Just sending the file you wanted
This informal phrasing is ideal for close colleagues or friends. It conveys a relaxed tone while still letting the recipient know that the file they requested is attached.
Tips for Writing About Attached Files
Whether you choose formal or informal phrasing, here are some tips to consider when writing about attached files:
- Be clear and specific: Clearly state the purpose of the email and the file you have attached to avoid confusion.
- Mention the file name: If the file has a specific name, include it in your email to help the recipient identify it easily.
- Keep it concise: Be mindful of the recipient’s time and avoid lengthy explanations. Stick to the necessary information.
- Use polite language: Even in informal settings, it’s important to maintain a polite and respectful tone.
Examples of How to Say “Please Find Attached File”
Let’s look at some practical examples to better understand how to phrase your request. Remember to adapt these examples to suit your specific situation.
1. Formal Examples:
- Dear Mr. Johnson,
Please find enclosed the quarterly sales report for your review.
Hi Sarah,
Attached to this email is the detailed project plan you requested.
Dear Professor Miller,
I am attaching the annotated bibliography as requested for your upcoming lecture.
2. Informal Examples:
- Hey David,
Here’s the slideshow presentation you asked for. Let me know if you need any further revisions.
Hi Emily,
I’ve attached the funny cat video that you wanted to see. It’s guaranteed to brighten your day!
Hey Mike,
Just sending you the photos from our memorable trip. Enjoy!
Remember, the tone, language, and level of formality should always be adjusted to suit the recipient and the context of your communication. Use these examples as a starting point and adapt them as necessary.
By employing the appropriate language and expressions, you can effectively convey your request to find the attached file. Remember to be clear, polite, and considerate of the recipient’s time. Happy emailing!
