When communicating in writing, it is common to include attachments such as documents, files, or images. When referring to these attachments, a polite and concise approach is essential. Here, we will provide you with useful tips, examples, and variations for saying “please find attached” in both formal and informal contexts.
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Formal Ways to Say “Please Find Attached”
In formal settings, it’s important to maintain a professional tone. Here are some phrases you can use to convey that an attachment is included:
- Please find attached the requested document.
- The requested document is attached for your reference.
- I have attached the required file.
- Kindly find attached the necessary document.
- I am attaching the file you requested.
- Enclosed is the document you need.
Informal Ways to Say “Please Find Attached”
In less formal situations, you can use phrases that are still polite but less rigid. Here are some examples of how to convey the attachment informally:
- I’ve attached the document you requested.
- Here’s the file you asked for.
- Check out the attached document.
- You’ll find the requested file attached.
- I have included the file for you.
Tips for Using “Please Find Attached” Appropriately
While “please find attached” is a commonly used phrase, it’s important to follow a few guidelines to ensure effective communication:
1. Be Direct and Clear
When mentioning an attachment, get straight to the point. Avoid lengthy explanations and use brief sentences to convey the message.
Example: Please find attached the sales report for the previous quarter.
2. Specify the Attachment
It’s helpful to mention the type of attachment or provide a brief description to save the reader’s time.
Example: I’ve attached the meeting agenda for tomorrow’s conference call.
3. Use Appropriate File Names
If possible, use descriptive file names to make it easier for the recipient to identify and locate the attachment.
Example: Please find attached the “Monthly Sales Analysis – June 2022” document.
4. Avoid Redundancy
There is no need to repeat the phrase “please find attached” multiple times in the same communication. Use it once and focus on the main message.
Example: Please find attached the requested document. Let me know if you require any further information.
5. Acknowledge Receipt
When the recipient has to take action or respond to the attachment, acknowledge it in your message to ensure it doesn’t go unnoticed.
Example: Please find attached the contract for your review. Once you’ve reviewed it, kindly provide your feedback by Friday.
Variations Based on Regional Differences
While “please find attached” is universally understood, there may be some regional variations. Here are a few examples of how the phrase is used differently:
In British English, it is common to use the phrase “Please find attached” or “Please find enclosed.” However, in American English, the term “enclosed” is less frequently used and “attached” is more widely preferred.
These regional variations are subtle and may not significantly impact the overall meaning or effectiveness of your message, but it’s helpful to be aware of them.
Conclusion
When attaching files or documents in written communication, using the appropriate language and tone is crucial. By following the tips and examples provided in this guide, you can effectively say “please find attached” in both formal and informal contexts. Remember to be concise, clear, and considerate of the recipient’s time. Happy writing!
