When crafting professional emails, it’s important to use appropriate language to convey your message effectively. One common phrase often used is “please be informed.” This phrase is used to introduce important information or updates to the recipient. However, it’s important to consider the formality of the situation and adapt your language accordingly. In this guide, we will explore both formal and informal ways to say “please be informed” in emails, providing tips and examples to help you navigate different scenarios.
Table of Contents
Formal expressions of “Please Be Informed”
When communicating in a formal setting, such as professional correspondence with colleagues, clients, or superiors, it’s crucial to maintain a respectful tone. Here are some formal ways to phrase “please be informed”:
1. “Kindly note that…”
This expression is a polite way to introduce important information in a formal email. It conveys respect and acknowledges the recipient’s attention to the matter. For example:
Subject: Update on the upcoming project deadline
Dear Team,
Kindly note that the deadline for the upcoming project has been extended by two days. This decision was made to ensure that we can deliver the highest quality results. We kindly request your cooperation in adjusting your schedules accordingly.
Thank you for your understanding.
Best regards,
John Smith
2. “I would like to bring to your attention that…”
This phrase emphasizes that you are actively seeking the recipient’s attention and conveying important information. It shows professionalism and a well-thought-out approach. Here’s an example:
Subject: Urgent: Customer Complaint Regarding Order #23453
Dear Customer Support Team,
I would like to bring to your attention that we have received a customer complaint regarding order #23453. The customer reported issues with the product’s functionality. We kindly request your immediate assistance in resolving this matter to ensure customer satisfaction.
Please let me know once this issue has been addressed.
Thank you for your prompt attention to this matter.
Best regards,
Jane Doe
Informal expressions of “Please Be Informed”
In more casual settings, such as email communication with close colleagues or friends, you can adapt your language to be less formal while still maintaining respect. Here are some informal ways to convey the message “please be informed”:
1. “Just so you know…”
This phrase is commonly used in informal emails to share information without sounding overly formal. It’s a friendly and straightforward way to get your point across. For example:
Subject: Lunch plans for tomorrow
Hey team!
Just so you know, we’ll be having a team lunch tomorrow at noon to celebrate John’s birthday. We’ll be meeting at the new Italian restaurant downtown. Feel free to join us!
Looking forward to seeing you there!
Cheers,
Emily
2. “I wanted to give you a heads up that…”
This expression is often used in informal emails to share important information in a friendly manner. It conveys informality while still ensuring the recipient is aware of the provided details. Here’s an example:
Subject: Weekend Office Closure
Hi team,
I wanted to give you a heads up that the office will be closed this weekend for maintenance work. You won’t be able to access the premises during that time. If you have any urgent matters, please make sure to address them before the closure.
Enjoy your weekend!
Best,
Tom
Regional Variations
The phrases mentioned above can be universally used in different English-speaking regions. However, it’s essential to keep in mind that specific countries or cultures might have unique conventions or expressions when it comes to formal or informal email communication. If you’re corresponding with individuals from different regions, it’s wise to consider their specific practices and adapt accordingly.
Conclusion
Knowing how to say “please be informed” in email is crucial for effective communication. Whether you are writing formal or informal emails, adapting your language to the appropriate tone ensures that your message is received as intended. By using the phrases and examples provided in this guide, you can convey important information while maintaining professionalism and respect. Remember to consider regional variations if necessary, and always tailor your language to suit the audience you are addressing. Happy emailing!
