Gaining visibility and ensuring effective communication are vital aspects of professional interactions. When you want to follow up on a previous conversation or inquiry, it’s important to do so professionally. Whether you’re reaching out to a potential employer, client, colleague, or someone else, using the right language can leave a positive impression. In this guide, we’ll explore various formal and informal ways to say “just following up” professionally. We’ll share tips, examples, and even offer regional variations when necessary.
Table of Contents
Formal Ways to Say “Just Following Up”
When writing more formal follow-up emails or letters, here are some phrases you can use:
1. Polite Reminder: I’m sending a polite reminder to follow up on…
2. Checking In: I wanted to check in on the progress of…
3. Requesting an Update: I’m writing to request an update regarding…
4. Seeking Status: Just reaching out to seek the current status of…
5. Seeking Confirmation: Kindly confirm whether…
6. Inquiring About Next Steps: I’m writing to inquire about the next steps for…
7. Following Up on Our Previous Conversation: I hope this email finds you well. I wanted to follow up on our previous conversation about…
In a formal context, it’s crucial to maintain a respectful tone and use appropriate salutations, such as “Dear [Name]” or “Dear Mr./Ms. [Last Name].” By being polite and professional, you create a favorable impression and increase the likelihood of a prompt response.
Informal Ways to Say “Just Following Up”
When communicating in a more casual or friendly tone, you have more flexibility. Here are some informal phrases you can consider:
1. Checking In: Hey [Name], just checking in to see how things are progressing with…
2. Touching Base: Hi [Name], I’m just touching base to follow up on…
3. Circling Back: Hey [Name], circling back to see if there’s been any update on…
4. Quick Follow-Up: Hi [Name], just a quick follow-up regarding…
5. Thought I’d Follow Up: Hi [Name], I thought I’d follow up on our previous conversation about…
When using informal language, consider your existing relationship with the recipient. Use their first name and a friendly greeting. However, maintain an appropriate level of professionalism based on the nature of your relationship.
Tips for an Effective Follow-Up
Besides the specific phrases, here are some general tips to keep in mind when crafting your follow-up message:
- Be concise: Respect the recipient’s time by keeping your message clear and to the point.
- Remind them of the previous conversation: Provide a brief recap to jog their memory and establish context.
- Specify the purpose: Clearly state what you’re following up on and why it’s important.
- Include relevant information: If applicable, reference any additional materials or documents you’ve attached or previously shared.
- Express gratitude: Show appreciation for their time, consideration, or any previous assistance they’ve provided.
- Offer assistance: If appropriate, let them know you’re available to provide any further information or support they may require.
- Use a professional email signature: Ensure your email signature includes your full name, contact information, and any relevant professional affiliations.
Examples
Let’s illustrate the above tips with a couple of examples:
Formal Example:
Dear Ms. Johnson,
I’m sending a polite reminder to follow up on the marketing project discussed during our last meeting on July 5th. As the upcoming campaign launch relies heavily on its completion, I kindly request an update regarding the project’s progress. If any additional resources are needed, please let me know, and I’ll be happy to assist.
Thank you for your attention to this matter. I look forward to your prompt response.
Warm regards,
John Doe
Marketing Coordinator | ABC Marketing Agency
Informal Example:
Hey Alex,
Just checking in to see how things are progressing with the website redesign project we discussed last week. Do you need any further information or assistance from my end? Let me know if there’s anything I can do to help move it forward.
Thanks and talk soon,
John
Remember, these examples are just starting points. Tailor your message according to the specific context, relationship, and nature of the follow-up conversation.
While regional variations in language exist, it’s best to focus on maintaining professionalism and clarity without incorporating specific regional phrases. This approach ensures your message resonates across different cultural backgrounds.
By using these tips, phrases, and examples, you’ll navigate follow-up conversations professionally while maintaining a warm and approachable tone. Remember, effective communication is essential in building and nurturing relationships in the professional world.
