Gaining effective communication skills is crucial in both personal and professional settings. Whether you’re following up on a job application, seeking feedback, or reminding someone about an important matter, knowing how to delicately express your intention can make a positive impact. In this guide, we’ll explore various formal and informal ways to say “just following up,” providing you with numerous tips and examples along the way.
Table of Contents
Formal Ways to Say “Just Following Up”
When aiming for a formal tone, consider using the following phrases:
1. May I kindly request an update regarding…
This formal expression is suitable for professional scenarios where you’re seeking an update or clarification on an ongoing matter. By using the term “kindly,” you convey politeness and respect.
Example: May I kindly request an update regarding the status of my job application?
2. I wanted to follow up on the progress of…
Use this phrase when you want to check on the progress or development of a particular project or task. It helps to express your interest and engagement in the matter.
Example: I wanted to follow up on the progress of the marketing campaign we discussed last week.
3. I am reaching out to inquire about…
When seeking information or clarification, this phrase shows your professionalism and willingness to engage. It is particularly useful when addressing a superior or a client.
Example: I am reaching out to inquire about the timeline for project implementation.
Informal Ways to Say “Just Following Up”
For more casual or friendly situations, consider these phrases:
1. Just wanted to check in on…
By using this phrase, you create a relaxed and personable tone. It is particularly suitable when following up with friends, colleagues, or someone with whom you have a close relationship.
Example: Hey! Just wanted to check in on how your vacation went.
2. I’m touching base to see if…
This phrase is versatile and can be used in both professional and personal contexts. It shows your initiative and genuine interest in the topic. Use it when you want to reconnect or get an update on a specific matter.
Example: Hi there! I’m touching base to see if you made any progress with the new website layout.
3. Just a friendly reminder about…
When you want to remind someone of an upcoming event, task, or deadline, this phrase is a friendly and informal approach. It keeps the conversation light while conveying the important message.
Example: Just a friendly reminder that our team meeting is scheduled for tomorrow evening.
Tips for Effective Follow-ups
Now that you have several examples of how to say “just following up,” let’s explore some additional tips to enhance your follow-up communications:
1. Be polite and respectful:
Regardless of the tone you choose, always maintain politeness and respect. This approach fosters positive and productive relationships.
2. Provide context:
While following up, offer enough context about the subject to ensure the recipient understands the purpose of your message. This helps avoid confusion and provides clarity.
3. Use a clear subject line:
When sending emails or writing messages, utilize a concise and descriptive subject line that highlights the purpose of your follow-up. This increases the chances of your message being opened and attended.
4. Consider the recipient’s preferred communication channel:
People have different communication preferences, so try to align with the recipient’s choices whenever possible. Sending a message via their preferred channel increases the chances of timely responses.
5. Set a reasonable timeframe:
Avoid being too pushy by allowing the recipient a few days to respond before following up again. Being patient and understanding fosters a positive communication environment.
6. Be specific in your request:
Clearly state your purpose for following up and, if applicable, specify any required action or information that you need from the recipient. This helps streamline the communication process.
Conclusion
Knowing how to say “just following up” effectively can significantly improve your communication skills in both formal and informal settings. By using formal phrases such as “May I kindly request an update” or casual approaches like “Just wanted to check in,” you can build positive relationships and obtain the necessary information without being overly assertive. Remember to be polite, provide context, and consider the recipient’s preferences to enhance the effectiveness of your follow-up communications.
