When sending an email to provide someone with an update, it’s important to convey the information clearly and concisely. Whether you are writing formally or informally, the way you phrase your update can influence how it is received. In this guide, we will explore various ways of expressing “just an update” in email, providing tips, examples, and regional variations where relevant.
Table of Contents
Formal Ways to Say “Just an Update”
1. Providing an update:
Dear [Recipient],
I wanted to provide you with an update on [specific topic/issue/project].
“With regard to [specific topic], I am writing to inform you of recent developments and provide you with an update.”
2. Sharing progress:
Dear [Recipient],
I am writing to provide you with an update on our progress regarding [specific topic/issue/project].
“I am pleased to inform you that significant progress has been made on [specific topic/issue/project].”
3. Offering new information:
Dear [Recipient],
I wanted to update you on the latest information concerning [specific topic/issue/project].
“I am writing to share new information pertaining to [specific topic/issue/project].”
4. Reporting developments:
Dear [Recipient],
I am reaching out to provide you with an update on the recent developments related to [specific topic/issue/project].
“I wanted to inform you of the latest developments regarding [specific topic/issue/project].”
Informal Ways to Say “Just an Update”
1. Quick update:
Hey [Recipient],
Just wanted to give you a quick update on [specific topic/issue/project].
“Hey [Recipient], I thought I’d drop you a quick update on [specific topic/issue/project].”
2. Brief update:
Hi [Recipient],
I wanted to quickly update you on [specific topic/issue/project].
“Hi [Recipient], just a brief update on [specific topic/issue/project].”
3. Sharing news:
Hello [Recipient],
I have some news to share with you regarding [specific topic/issue/project].
“Hello [Recipient], I wanted to share some news about [specific topic/issue/project].”
4. Keeping you in the loop:
Hi [Recipient],
I wanted to keep you in the loop about [specific topic/issue/project].
“Hi [Recipient], just keeping you in the loop about [specific topic/issue/project].”
Tips for Writing an Effective Update Email
1. Be clear and concise: Ensure that your message gets straight to the point, providing the necessary details without unnecessary fluff or ambiguity.
2. Use bullet points or numbered lists: If you are providing multiple updates, consider using bullet points or numbered lists to organize the information and make it easier to digest.
3. Provide context: Depending on the recipient’s familiarity with the topic, it may be helpful to provide a brief recap or some context before diving into the update.
4. Use professional language: Ensure that your choice of words and tone match the formality of your relationship with the recipient. Avoid using slang and jargon unless it is appropriate for your audience.
5. Highlight key information: Use bold or italic formatting to draw attention to important updates or deadlines, making it easier for the recipient to quickly grasp the most crucial details.
6. Include next steps or requests: If necessary, clearly state any actions required from the recipient or outline the next steps that will follow the update.
Conclusion
Providing updates through email requires clear communication and consideration of the recipient’s preferences and expectations. Whether you need to convey an update formally or informally, using phrases like those mentioned above can help ensure your message is conveyed effectively. Remember, keeping your updates concise, including relevant details, and adopting an appropriate tone are key to maintaining strong professional relationships.
