Greetings! In the world of email communication, the way you convey the phrase “inform you” can greatly impact the tone and effectiveness of your message. Whether you’re writing a formal business email or a more casual message, it’s essential to choose your words carefully. In this guide, we’ll explore various ways to say “inform you” in both formal and informal contexts. Let’s dive in!
Table of Contents
Formal Ways
When it comes to formal emails, professionalism is key. Here are some suitable alternatives to expressing “inform you” in a formal manner:
1. Advise
One appropriate choice is to use the term “advise” in your email. For example, “I am writing to advise you that…” or “I would like to advise you on…”. This option conveys a formal tone while maintaining a level of respect.
2. Notify
Another formal way to convey the meaning of “inform you” is to utilize the word “notify.” For instance, “This message is to notify you that…” or “We would like to notify you about…”. Such phrasing is clear and professional.
3. Apprise
A more sophisticated alternative is to use “apprise.” For instance, “We wanted to apprise you of the latest updates regarding…” or “We thought it important to apprise you about…”. The term “apprise” adds a sense of formality to your message.
Informal Ways
When it comes to more casual emails among colleagues, friends, or acquaintances, you have the freedom to adopt a more relaxed language style. Here are some informal alternatives to the phrase “inform you”:
1. Let you know
A straightforward and conversational way to express the meaning of “inform you” is to use the phrase “let you know.” For example, “Just wanted to let you know that…” or “I wanted to drop you a quick note to let you know about…”. This option allows for a friendly and informal tone.
2. Give you a heads up
In more casual contexts, “give you a heads up” is an excellent choice to convey the idea of informing someone. For example, “I wanted to give you a heads up that…” or “Just giving you a heads up about…”. This phrase adds a friendly and personal touch to your message.
3. Fill you in
An informal and colloquial way to say “inform you” is to use the phrase “fill you in.” For instance, “I thought I’d fill you in on the latest news…” or “Just wanted to fill you in about…”. This option provides a casual and conversational tone.
Tips for Effective Usage
Now that we’ve examined formal and informal ways to say “inform you” in an email, let’s explore some essential tips to enhance your communication:
1. Consider the Context
Always consider the relationship and purpose of your email. Tailor your phrasing accordingly to ensure appropriateness. A formal email to a client requires a different approach than an informal message to a colleague.
2. Be Clear and Concise
Regardless of the tone, clarity is paramount in any email. Clearly articulate the information you wish to convey without unnecessary embellishments or ambiguous language. Busy recipients will appreciate your brevity.
3. Use Relevant Examples
Including examples that demonstrate the context in which you want to use these phrases can be highly valuable. This helps your recipient understand how to interpret your message and apply it correctly in their own communication.
Example: “To advise you on the upcoming meeting, please make sure you’re available on Monday at 3 PM. Your presence is crucial for the final decision-making process.”
4. Use Appropriate Sign-offs
When closing your email, ensure that your sign-off aligns with the overall tone of your message. In formal emails, phrases like “Sincerely” or “Best regards” are suitable, whereas more informal emails may end with “Thanks” or “Take care.”
5. Proofread Before Sending
Before hitting that send button, proofread your email for any grammatical errors, typos, or awkward phrasing. It’s crucial to maintain a professional image by ensuring your message is well-written and error-free.
Conclusion
Congratulations! You are now well-equipped with alternative ways to say “inform you” in both formal and informal contexts. Remember to consider the tone and purpose of your email, and choose the most appropriate phrasing to effectively convey your message. With these tips and examples, you can achieve excellent communication while maintaining a warm and friendly tone. Happy emailing!
