Sending professional and effective follow-up emails is essential in various situations, whether you are applying for a job, waiting for response from a client, or seeking an update on a pending task. Knowing how to express your intention to follow up politely can greatly impact your email communication. In this guide, we will explore both formal and informal ways to say “I will follow up” in an email, while providing numerous tips and examples to help you craft your messages effectively.
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Formal Ways to Say “I Will Follow Up”
When it comes to professional or formal emails, it is important to maintain a polite and respectful tone. Here are some phrases you can use to express your intention to follow up:
- I will follow up – This is a straightforward and concise way to convey your intentions. It is suitable for more formal emails.
- I will be in touch – This phrase suggests that you will initiate contact at a later time to discuss further details or receive a response.
- I will check back – Use this phrase when you are waiting for an update or response and intend to reach out again if necessary.
- I will await your response – This is a more direct way of indicating that you expect a response from the recipient before you proceed.
- I will keep you informed – Use this phrase to let the recipient know that you will provide them with updates or information as needed.
Example:
Dear [Recipient’s Name],
I just wanted to follow up on our previous conversation regarding [topic]. I greatly appreciate your time and expertise in discussing this matter with me. As we discussed, I will be in touch next week to go over the project timeline and receive any additional guidance you may have.
Thank you once again for your assistance. I look forward to speaking with you soon.
Best regards,
[Your Name]
Informal Ways to Say “I Will Follow Up”
When communicating with colleagues, friends, or business partners in less formal settings, you can use more relaxed language while still maintaining a polite and respectful tone. Here are some informal phrases you can employ to say “I will follow up” in an email:
- I’ll get back to you – This phrase indicates that you will respond or provide additional information at a later time.
- I’ll reach out again – Use this expression to convey your intention to contact the recipient once more, especially if you haven’t received a response.
- I’ll check in later – This phrase suggests that you will touch base at a future time to see if any updates or progress have been made.
Example:
Hey [Recipient’s Name],
Just wanted to say thanks again for the insightful meeting earlier. I found your ideas and suggestions very helpful. I’ll reach out again next week to finalize the details and get started on the project.
Looking forward to working together!
Best regards,
[Your Name]
Additional Tips for Writing Follow-up Emails
Here are some additional tips to keep in mind when crafting your follow-up emails:
- Timing is key: Consider the appropriate time to send your follow-up email. Promptness is important, but you don’t want to appear overly eager or impatient.
- Be concise and clear: Keep your email focused and to the point. Clearly state the purpose of your follow-up and why it is important.
- Personalize each email: Tailor your message to the recipient and the context of your previous conversation or interaction. Avoid generic templates.
- Express gratitude: Always show appreciation for the recipient’s time and consideration in your initial email and follow-up messages.
- Use a professional email signature: Include your contact information, job title, and any relevant links that showcase your professional background.
By following these tips and utilizing the phrases provided, you will be able to write effective follow-up emails that convey your intentions clearly while maintaining a warm and professional tone.
Remember, successful communication is not only about sending emails but also about actively listening and responding appropriately. Use these phrases as a starting point and adapt them to your specific situation, making them your own.
Best of luck with your follow-ups and future email communications!
Warm regards,
[Your Name]
