When it comes to professional email communication, it’s essential to convey your intention to contact someone in a clear and courteous manner. Whether you’re writing a formal email or reaching out informally, expressing your intention to get in touch can leave a positive and professional impression. In this guide, we will explore various ways to say “I will contact you” in an email, offering both formal and informal options, along with helpful tips and examples.
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Formal Ways to Say “I Will Contact You” in an Email
In a formal setting, such as business or professional communication, using proper language and etiquette is crucial. Here are some phrases you can use to convey your intention to contact the recipient:
- “I will be in touch shortly.” This phrase is a polite and professional way to indicate your intention to contact the person soon. It demonstrates your commitment to follow up in a timely manner.
- “I will reach out to you by [specific date or time].” Providing a specific timeframe shows that you value the recipient’s time and gives them an idea of when to expect your contact. Ensure you deliver on the promised timeframe to uphold your credibility.
- “I’ll contact you to discuss further details.” Use this phrase when you want to indicate that you will initiate a conversation to delve into more specific or complex matters. It shows your interest in further collaboration or discussion on the topic at hand.
- “I’ll be sure to contact you as soon as possible.” When faced with time constraints or urgent matters, this phrase conveys your commitment to reaching out promptly. It ensures the recipient knows that you prioritize their request or query.
Informal Ways to Say “I Will Contact You” in an Email
Informal emails, such as those among colleagues or acquaintances, allow for a slightly more relaxed tone. However, it is still important to maintain professionalism even in informal communication. Here are some informal yet appropriate phrases to express your intention to contact the recipient:
- “I’ll drop you a line.” This phrase conveys informality while suggesting that you will contact the person briefly. It works well when you want to keep the recipient informed or share a quick update.
- “I’ll shoot you an email.” Using this phrase indicates that you will send the recipient an email. It’s a casual yet effective way to express your intention to communicate via email.
- “I’ll get back to you soon.” This phrase is commonly used in informal email exchanges. It lets the recipient know that you will respond to their message or answer their question in a timely manner.
- “I’ll give you a shout.” This casual phrase is often used among friends or colleagues and suggests a more relaxed and friendly tone. However, ensure the recipient is comfortable with this level of informality before using it.
Tips for Expressing Your Intention to Contact Someone in an Email
When writing an email to express your intention to contact someone, keep these tips in mind to ensure effective communication:
- Be specific: Provide a clear timeframe or mention the purpose of the contact to set expectations and avoid misunderstandings.
- Use polite language: Express your intention to contact the recipient courteously and with gratitude if applicable.
- Consider urgency: If the matter is time-sensitive, convey the urgency to prompt a prompt response.
- Double-check your email: Always proofread your email for any errors or typos before sending it. A well-crafted email demonstrates professionalism and attention to detail.
- Follow through on your commitment: Ensure that you actually contact the person as promised. Failure to do so can damage your credibility and professionalism.
Example 1:
Dear [Recipient’s Name],
I would like to thank you for the opportunity to discuss the project. It was a pleasure meeting you. I’ll be sure to contact you by the end of this week to discuss the contract and finalize the details. If there are any urgent matters that require my attention before then, please feel free to reach out.
Thank you for your time and I look forward to reconnecting soon.
Best regards,
[Your Name]
Example 2:
Hey [Recipient’s Name],
Just a quick note to let you know that I’ll shoot you an email by tomorrow regarding the presentation. I’m really excited to collaborate with you on this project and I have a few ideas I’d like to discuss further. Feel free to reach out if you have any urgent questions or input in the meantime.
Speak to you soon!
Warm regards,
[Your Name]
Remember, the way you express your intention to contact someone sets the tone for your email correspondence. By utilizing these phrases, tips, and examples, you will convey professionalism, promptness, and a genuine interest in the recipient, whether you are writing a formal or informal email.
Effective email communication is key in maintaining professional relationships and leaving a positive impression, so always strive for clarity, politeness, and timeliness in your correspondence. Best of luck with your future email communications!
