Rescheduling an interview can sometimes be necessary due to unexpected circumstances. It’s essential to approach this situation with professionalism and politeness. In this guide, you will find tips and examples on how to politely ask HR to reschedule an interview, both in formal and informal situations. Let’s take a look!
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Formal Ways to Reschedule an Interview
When communicating with HR in a formal setting, it’s important to maintain a professional tone while being respectful of their time and schedule. Here are a few phrases you can use to express your need to reschedule the interview:
- Dear [HR’s Name],
I hope this email finds you well. I am writing to request rescheduling the interview we had scheduled for [date and time]. Unfortunately, due to [reason], I am unable to attend the interview as planned.
“I apologize for any inconvenience caused and kindly ask if it would be possible to reschedule the interview. I hold a keen interest in the position and would greatly appreciate your understanding.”
Respected [HR’s Name],
I wanted to express my sincere apologies for needing to reschedule the interview that was scheduled on [date] at [time]. Circumstances have arisen that require my immediate attention, and I regret not being available at the previously agreed-upon time.
“I understand the value of your time and the effort made to coordinate this interview. I was impressed with the dedication and professionalism I observed during our previous interactions, and I hope you will consider rescheduling to another suitable time. Thank you for your understanding.”
Dear [HR’s Name],
I am writing to request a rescheduling of the interview that was scheduled for [date and time]. I recently encountered an unexpected situation that requires my immediate attention and prevents me from attending the interview as planned.
“Please accept my heartfelt apologies for any inconvenience this may cause. I am genuinely interested in this opportunity and would highly appreciate it if we could reschedule the interview for a more suitable time. Once again, I apologize for any disruption this may have caused.”
Informal Ways to Reschedule an Interview
When dealing with personal connections or a more casual work environment, such as a startup or a small business, a slightly less formal approach can be appropriate. However, it’s still important to maintain a level of professionalism. Here are some examples:
- Hey [HR’s Name],
I wanted to reach out and let you know that there has been a change in my schedule for the upcoming interview set for [date and time]. I apologize for any inconvenience this may cause you and the interview panel.
“I was truly looking forward to the interview and discussing the opportunity further. I hope we can find another convenient time to reschedule. Thanks for your understanding!”
Hi [HR’s Name],
I hope this email finds you well. I wanted to inform you that due to unexpected circumstances, I won’t be able to attend the interview scheduled for [date and time]. I’m genuinely sorry for any disruption this may cause.
“I am still very interested in the position and would deeply appreciate it if we could reschedule the interview to a more convenient time. Thank you for your understanding and flexibility.”
Dear [HR’s Name],
I am reaching out to inform you that an unforeseen event has occurred, and I will be unable to attend the interview on [date and time]. I apologize for any inconvenience this may cause and appreciate your understanding in rescheduling.
“I was genuinely excited about the opportunity to discuss [position] in more detail. Please let me know when it would be possible to schedule another interview. Once again, I apologize for any trouble caused.”
Tips for Rescheduling an Interview
While the phrasing of your request is essential, there are a few additional tips to consider when rescheduling an interview:
- Notify as soon as possible: It’s crucial to inform HR of your need to reschedule as soon as you become aware of it. This shows respect for their time and allows them to make appropriate arrangements.
- Offer alternative dates and times: Make the rescheduling process more convenient by suggesting a few alternative dates and times that work for you. This saves time and effort in finding a suitable replacement slot.
- Show appreciation: Express your gratitude for the opportunity and emphasize your continued interest in the position. This demonstrates your dedication and professionalism.
- Keep it concise: While it’s important to provide a brief explanation for the rescheduling, avoid providing unnecessary details or overly lengthy justifications.
- Proofread your message: Always double-check your email for any typos, grammatical errors, or unclear sentences before sending it to HR. A well-written message reflects attention to detail and professionalism.
Remember, unforeseen circumstances can happen to anyone, and HR professionals generally understand that. By being polite, professional, and proactive when requesting a reschedule, you increase the chances of finding a suitable alternative and maintaining a positive impression.
Good luck with your interview rescheduling!
