When writing a letter, it is important to clearly convey any additional documents you are including. These attachments, known as enclosures, can vary from resumes and contracts to brochures and photographs. In this guide, we will explore the different ways to mention enclosures in a letter, both formally and informally. We will also provide tips, examples, and highlight any regional variations that may exist.
Table of Contents
Formal Ways to Say Enclosures
In formal writing, it is essential to adhere to proper etiquette. When it comes to mentioning enclosures, make sure to follow these guidelines:
- Enclosure: The most direct and widely used way to mention an enclosure is with the simple word “Enclosure” followed by a colon. This is commonly used in formal business letters. For example:
Dear Mr. Smith,
I am writing to follow up on our previous meeting. Enclosure:
1. Project Proposal
2. Financial Statements
3. Marketing Plan
Thank you for your attention to this matter.
Sincerely,
John Doe
Enclosure Notation: Another formal way to indicate enclosures is by using the notation “Enclosure(s)” or “Encl.” followed by a colon or slash. This is commonly seen in legal and official correspondence. Here’s an example:
Dear Ms. Johnson,
Please find attached my application for the position of Senior Accountant. Enclosure(s):
1. Resume
2. Cover Letter
Thank you for considering my application.
Regards,
Emily White
Attach: Although less formal, using the word “Attach” followed by a colon or dash is also acceptable. This method is commonly used in situations where you want to highlight specific attachments. Here’s an example:
Dear Dr. Anderson,
I am writing to apply for the research assistant position. Attach:
1. Letter of Recommendation
2. Official Transcript
Please let me know if you require any further information.
Best regards,
Michael Thompson
Informal Ways to Say Enclosures
Informal letters allow for a more relaxed and conversational tone. Below are some ways to mention enclosures informally:
- Here’s what I’ve enclosed: This direct and casual approach is perfect for friendly letters or when writing to acquaintances. For example:
Hey Laura,
Long time no see! I hope this letter finds you well. Here’s what I’ve enclosed:
1. Photos from our trip to Hawaii
2. Concert tickets for next week
Let’s catch up soon!
Take care,
Sarah
I’ve included: This concise and straightforward approach works well when writing informal emails or notes. Here’s an example:
Hi Tom,
I’m excited to share some exciting news with you. I’ve included:
1. A copy of my new book
2. A personalized bookmark
I hope you enjoy them!
Best wishes,
Emily
Regional Variations
While the general methods mentioned above are widely accepted, it’s worth noting that there might be some slight variations in different regions or cultures. For example, some countries may use “Enclosed please find” or “Attached please find” instead of “Enclosure.” Always consider local customs and practices when writing to recipients from different cultural backgrounds.
Conclusion
Mentioning enclosures in a letter is crucial to ensure that the recipient is aware of any additional documents included. Understanding the various formal and informal ways to mention enclosures allows you to navigate different contexts and maintain appropriate communication levels. Remember to adapt your approach based on the formality of the letter and the relationship with the recipient. By following the guidelines, examples, and regional considerations provided in this guide, you can confidently express the presence of enclosures in your letter, ultimately enhancing clarity and effective communication.
