When writing emails, it’s important to acknowledge and respond to the information shared by the sender. One way to do this is by using the phrase “duly noted.” This simple expression conveys that you have received and understood the message. In this guide, we will explore both formal and informal ways of saying “duly noted” in an email, along with some tips and examples to help you effectively use this phrase.
Formal Ways to Say “Duly Noted” in Email
When communicating in a formal setting, such as a professional work environment or with someone you have a respectful relationship with, it’s important to use more formal language. Here are some formal alternatives to saying “duly noted” in an email:
- I acknowledge receipt of the information: This phrase shows that you have received and registered the information shared in the email. For example:
Dear [Sender’s Name],
I acknowledge receipt of the information you provided regarding [subject]. Thank you for sharing this with me.
Best regards,
[Your Name]
- Thank you for bringing this to my attention: This phrase not only acknowledges the information but also expresses gratitude to the sender for sharing it with you. Here’s an example:
Dear [Sender’s Name],
Thank you for bringing [subject] to my attention. I appreciate your prompt response and will take the necessary steps to address this matter.
Best regards,
[Your Name]
- I have duly noted the details: This formal expression clearly indicates that you have taken note of all the details provided. This phrase is often used when discussing specific information or instructions:
Dear [Sender’s Name],
I have duly noted the details you shared about [subject]. Rest assured, I will follow the instructions provided and keep you updated on the progress.
Best regards,
[Your Name]
Informal Ways to Say “Duly Noted” in Email
In more casual or informal email conversations, you can use alternative phrases to convey the same meaning. Here are a few examples:
- Got it: This is a simple and informal way to acknowledge that you have received and understood the message. For instance:
Hey [Sender’s Name],
Thanks for the information. Got it!
Take care,
[Your Name]
- Thanks for letting me know: This expression shows appreciation for the sender’s effort to inform you. It is commonly used in friendly exchanges:
Hi [Sender’s Name],
Thanks for letting me know about [subject]. I really appreciate you keeping me in the loop.
Best wishes,
[Your Name]
- Noted with thanks: This phrase combines a formal tone with a touch of appreciation. It’s suitable for situations that require a slightly more respectful approach:
Hello [Sender’s Name],
Just a quick note to confirm that your message has been duly noted with thanks. I will make sure to take the necessary steps based on the information provided.
Kind regards,
[Your Name]
Tips for Using “Duly Noted” in Email
Now that you have some alternative phrases for saying “duly noted” in emails, here are a few tips to keep in mind:
- Consider the tone: Choose a phrase that matches the formality of the email and the relationship with the recipient. Keep in mind that the tone can affect how your message is perceived.
- Use the appropriate closing: Always sign off your email with a suitable closing phrase, such as “Best regards,” “Take care,” or “Kind regards.” This shows professionalism and courtesy.
- Add a personal touch: Depending on your relationship with the recipient, you might consider adding a personal touch to the email to make it more engaging and friendly.
- Avoid redundancy: While it’s important to acknowledge the information, overusing the same phrase can become repetitive and lose its impact. Vary your language when possible.
By following these tips, you can effectively acknowledge information shared in emails while maintaining a warm and professional tone.
Remember, the goal is to respond respectfully and show your understanding of the information provided. Whether you choose a formal or informal phrase, it’s essential to consider the context, relationship, and tone of your email. Now you have a range of options to say “duly noted” in email exchanges, allowing you to respond appropriately based on the situation at hand.
