When writing a letter, it is important to communicate clearly and efficiently. One way to ensure effective communication is by indicating who else should receive a copy of the letter. This is commonly referred to as “CC” or “carbon copy.” Whether you are writing a formal business letter or a casual personal note, knowing how to say “CC” properly can make a difference. In this guide, we will explore the various ways to say “CC” in a letter, both formally and informally, providing tips, examples, and addressing any regional variations when applicable.
Table of Contents
Formal Ways to Say “CC” in a Letter
1. Carbon Copy
One of the most formal ways to indicate a “CC” in a letter is to use the term “Carbon Copy.” This term harkens back to the days when copies were made using carbon paper. Including this term shows a level of professionalism and formality.
Example: “Dear Mr. Johnson, Please find attached the report for our recent project. Carbon Copy: John Smith.”
2. Cc
Another commonly used term in formal settings is simply “CC.” It is a shorthand notation acting as an abbreviation for “carbon copy.” This term is widely recognized and used in most formal business letters.
Example: “To Whom It May Concern, I am writing to inform you about the upcoming meeting. Cc: Jane Doe.”
3. Copy
In a formal context, you can also use the word “Copy” to indicate that additional individuals are receiving the letter. Although not as common as “Carbon Copy” or “CC,” it is still acceptable in formal correspondence.
Example: “Dear Mrs. Anderson, I wanted to update you on the progress of the project. Copy: Mark Johnson.”
Informal Ways to Say “CC” in a Letter
1. FYI
In more casual or informal situations, especially when writing to friends or colleagues you know well, you can use “FYI” (For Your Information) as a way to indicate that the letter is copied to someone else. This term is often used in email communications but can also be used in written letters.
Example: “Hey Sarah, I just wanted to let you know about the upcoming event. FYI: John Smith.”
2. Including
When writing a more relaxed or personal letter, another way to indicate a “CC” is to simply use the phrase “Including” before the recipient’s name. This term carries a less formal tone and is suitable for friendly or informal communication.
Example: “Hi David, Hope you’re doing well. I wanted to share some exciting news with you. Including: Amy.”
Tips for Indicating “CC” in a Letter
- Always place the indication of “CC” below your signature or at the end of the letter to ensure clarity.
- If you are including multiple recipients, separate their names with commas or semicolons.
- Use discretion when deciding who to “CC.” Only include individuals who need to be aware of the contents of the letter.
- Consider using a subject line in emails to indicate that the email is being copied to others. For example, “Meeting Agenda – CC: John Doe.”
Example of an Incorrect Use of CC:
Dear Emma, I wanted to inform you about the upcoming project. I will see you this week. CC: John, Tom, Mary.
Example of a Correct Use of CC:
Dear Emma, I wanted to inform you about the upcoming project. I will see you this week. Carbon Copy: John, Tom, Mary.
Using the correct terminology to indicate “CC” in a letter can help ensure effective communication and avoid any confusion. Whether you are writing a formal business letter or a friendly personal note, now you have a variety of ways to indicate “CC” based on the level of formality and the relationship with the recipients. Remember to consider the tone of your letter and choose an appropriate indication method that aligns with its purpose. Happy letter writing!
