Giving clear instructions when sending emails or other digital correspondence is essential for effective communication. When you want to convey that a document is attached, it’s important to provide this information in a concise and straightforward manner. In this guide, we will explore both formal and informal ways to say that a document is attached, while also offering useful tips and providing plenty of examples to ensure you can effectively express this information.
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Formal Ways to Say a Document is Attached:
When communicating in a formal setting, such as business or academic environments, it’s crucial to use professional language to convey that a document is attached. Here are some formal phrases you can use:
1. Please find attached…
Example: Please find attached my resume for your review.
2. I have attached…
Example: I have attached the quarterly sales report for your reference.
3. The attached document is…
Example: The attached document is the updated proposal for our upcoming project.
Informal Ways to Say a Document is Attached:
When communicating in a more casual or informal context, such as with friends, colleagues, or acquaintances, you can use slightly different language to convey that a document is attached. Here are some informal phrases you can use:
1. Here’s the document you requested.
Example: Here’s the document you requested – the funny cat compilation video!
2. I’ve attached…
Example: I’ve attached the recipe for my famous chocolate chip cookies. Enjoy!
3. Check out the attached document.
Example: Check out the attached document – it’s the photos from our recent vacation.
Tips for Saying a Document is Attached:
Regardless of the formality, here are some tips to enhance your communication when indicating that a document is attached:
1. Use clear subject lines:
When sending an email with an attachment, make sure the subject line reflects the content of the attachment. For example, “Sales Report – Q3 2022” or “Meeting Agenda – March 15th, 2022.”
2. Be explicit:
Clearly mention that a document is attached in the body of your message, so the recipient is aware of it. This helps avoid any confusion or oversight.
3. Reference the attachment:
When discussing the attachment further in your message, refer to it explicitly by mentioning its name or purpose. This reinforces the idea that there is indeed an attachment.
4. Use appropriate language:
Choose your words and tone depending on the context. Formal language may be required in professional settings, while informal language is more suitable for casual interactions.
5. Proofread before sending:
Before hitting the send button, double-check your email to ensure that the intended attachment is properly attached and referenced.
Examples of How to Say a Document is Attached:
To illustrate further, here are a few more examples of how to say that a document is attached:
Formal:
- I am pleased to attach the contract for your review.
- Please find the attached documents related to the project.
- Attached herewith is the revised proposal as requested.
Informal:
- Here’s the photo you wanted to see – attached below!
- I’ve included the concert tickets you asked for. Enjoy the show!
- Check out the document I’ve attached to this email. It contains the answers to your questions.
Remember, the key to effectively communicating that a document is attached is to be clear, concise, and considerate of your audience. By utilizing the appropriate language and taking a moment to proofread, you can ensure that your message is understood and your attachment is successfully shared.
