When sending email communications, it is often necessary to copy (CC) someone to keep them informed or involved in the conversation. Mentioning that you have CC’d someone ensures transparency and helps recipients understand who else is receiving the message. In this guide, we’ll explore formal and informal ways to express that you have included someone in an email. Let’s dive in!
Table of Contents
Formal Ways to Say You Have CC’d Someone
When writing a formal email, you want to maintain a professional tone. Here are some phrases you can use to indicate that you have copied someone:
- CC: [Name of Person]
This is the most straightforward and commonly used way to indicate that someone has been copied on an email. Simply mention the recipient’s name after the “CC:” abbreviation.
I have copied [Name of Person] on this email.
This sentence is clear and direct. It explicitly states that you have included someone on the email.
Please note that [Name of Person] has been copied.
Use this phrase to draw attention to the fact that you have copied someone. It acts as a gentle reminder to the primary recipient.
[Name of Person] is copied for reference.
This sentence indicates that the recipient is copied on the email solely for informational purposes. It suggests that they don’t need to respond or take any action.
Informal Ways to Say You Have CC’d Someone
When the email communication is less formal or you are writing to someone you have a more casual relationship with, you can use these phrases to indicate that you have copied someone:
- Just a quick heads up, I’ve copied [Name of Person].
This casual expression lets the primary recipient know that someone else has been included on the email.
[Name of Person] is also in the loop.
By using this phrase, you are indicating that the person has been included to stay informed and be part of the conversation.
Adding [Name of Person] to the email chain.
This phrase suggests that the recipient is being included in an ongoing email conversation or thread.
Want to make sure [Name of Person] is in on this.
With this sentence, you convey that you are including someone to ensure they have access to the relevant information.
Tips for Emailing When You Have CC’d Someone
While indicating that someone has been copied on an email is straightforward, here are some useful tips to enhance your email communication:
- Be selective with recipients: Only copy individuals who truly need to be informed or involved. Avoid excessive use of the CC field as it can clutter inboxes and confuse recipients.
- Use BCC (Blind Carbon Copy) wisely: When you want to copy someone without other recipients knowing, use the BCC field. This is useful for maintaining privacy or when the copied person does not need to respond.
- Clearly state the purpose of the email: In the body of the email, provide a concise and informative summary or subject line that explains the email’s content and purpose.
- Be mindful of confidential information: If the email contains sensitive information, double-check that you’ve selected the correct recipients and used the appropriate privacy settings.
- Follow email etiquette: Utilize proper salutations, clear and concise language, and a professional email signature. These elements contribute to effective email communication.
Example: Dear John,
I hope this email finds you well. CC: Jane Smith. Just wanted to update you both on the progress of the project. Please note that Jane has been copied to keep her informed on the latest developments. Let me know if you have any questions.
Kind regards,
Your Name
Remember, the way you express that you have CC’d someone can vary depending on your relationship with the recipient and the level of formality. Choose the phrases that best suit the context while maintaining a professional and warm tone.
By following these tips and utilizing the various phrases provided, you can effectively communicate when you have copied someone on an email, ensuring transparency and fostering efficient communication.
