Writing a polite and effective email is essential in various professional and personal situations. When you need to convey information, beginning your email with the phrase “This is to inform you” can help create a clear and formal tone. However, it’s essential to be aware of both formal and informal ways to express this phrase to ensure your message resonates appropriately. In this guide, we’ll explore different ways to say “This is to inform you” in both formal and informal contexts, providing tips, examples, and highlighting any regional variations when necessary.
Table of Contents
Formal Expressions:
1. Opening Paragraph:
In formal email communication, it’s important to maintain a respectful tone from the very beginning. Consider starting your email with:
“I am writing to inform you that…”
Use this expression when you want to deliver formal information or announce something important. It conveys a professional tone while remaining clear and concise.
2. Direct Statement:
A more direct way to convey the same message is by stating:
“I wish to inform you that…”
Similar to the previous example, this expression is widely used in professional settings and maintains a formal tone while being straightforward.
3. Formal Announcement:
If you want to introduce important or official information in a formal manner, you can use phrases like:
“I have the pleasure of informing you that…”
“I have an important announcement to make:
These phrases build anticipation and elevate the formality of your message. They are suitable for more significant updates or announcements in business or academic environments.
Informal Expressions:
1. Friendly Opening:
In situations where you want to adopt a more casual tone, such as when communicating with friends or colleagues you know well, consider alternatives like:
“Just wanted to let you know that…”
“I thought I’d give you a heads up that…”
These phrases convey informality while still being respectful. They allow you to share information in a friendly manner without sounding overly formal.
2. Sharing Information:
When communicating informally, you can express the same idea more casually using phrases like:
“I wanted to tell you that…”
“I just wanted to give you a quick update:”
By using these expressions, you can establish a relaxed and conversational tone while conveying the necessary information.
Tips for Effective Usage:
1. Clear and Concise Language:
Regardless of whether you choose formal or informal expressions, always aim for clarity and brevity in your email communication. Avoid using complex language or convoluted sentences.
2. Understand the Context:
Consider the nature of your relationship with the recipient and the formality required by the situation. Tailor your choice of expression accordingly to maintain appropriateness.
3. Proofread for Tone:
Before sending the email, review it for tone and ensure it aligns with your intended message. Ensure that your tone conveys respect, warmth, and professionalism, as necessary.
Examples:
Now, let’s consider a few examples that illustrate the usage of the aforementioned expressions:
Formal Examples:
- I am writing to inform you that there will be a company-wide meeting next Monday.
- I wish to inform you that your application has been accepted, and you have been selected for the position.
- I have the pleasure of informing you that our team achieved the sales target for this quarter.
Informal Examples:
- Just wanted to let you know that the meeting has been rescheduled to Friday afternoon.
- I thought I’d give you a heads up that the project deadline has been extended by two days.
- I wanted to tell you that our team won the interdepartmental football match yesterday!
Remember, the choice of expression should always match the level of formality you wish to convey. Consider the recipient and the context when selecting phrases for your email opening.
By utilizing the above suggestions and understanding the nuances of formal and informal expressions, you can craft emails that effectively convey your intended message while maintaining a warm, respectful tone.
