When sending emails, it’s common to include attachments to provide additional information or to share files. However, you might find yourself wondering how to properly convey the message “refer to the attachment” to ensure your recipient knows what to expect. In this guide, we will explore formal and informal ways to express this idea, while also providing tips, examples, and even addressing regional variations when necessary.
Table of Contents
Formal Ways
In professional or formal emails, it’s essential to maintain a polite and respectful tone. Here are some expressions to consider when telling the recipient to refer to an attachment:
1. Direct Approach
You can be straightforward in your request while maintaining a professional tone. Some examples include:
- “Please find the attached file for your reference.”
- “Kindly refer to the attachment.”
- “Attached is the file for your perusal.”
2. Providing Instructions
Giving clear instructions on what to do with the attachment can be helpful, especially if specific actions are required. Consider these options:
- “Please review the attached document and provide your feedback by [insert deadline or specific request].”
- “For your convenience, I have attached the file. Please take a moment to review it before our meeting tomorrow.”
Informal Ways
In less formal situations, such as emails to colleagues, friends, or acquaintances, you can adopt a more casual tone. Here are some examples of how to say “refer to the attachment” informally:
1. Keeping it Simple
Informal emails allow for a more relaxed tone, so your request can be straightforward:
- “Hey, I’ve attached the file. Take a look!”
- “Here’s the file for your reference. Let me know if you have any questions.”
- “Just attaching the document we discussed. Check it out when you have a chance.”
2. Asking for Feedback
Requests for feedback or acknowledgment can be phrased casually:
- “Could you please let me know your thoughts on the attached file?”
- “I’d appreciate it if you could take a quick look at the attachment and provide your feedback.”
Tips for Effective Communication
Regardless of formality, it’s important to consider a few tips when stating “refer to the attachment” in an email:
1. Make it Clear
Be explicit in your language to ensure the recipient understands the need to refer to the attachment. Use phrases like “attached,” “enclosed,” or “here’s the file” to leave no room for confusion.
2. Mention the Attachment Early
Instead of waiting until the end of the email, mention the attachment in the opening sentences to ensure it doesn’t go unnoticed.
“I hope this email finds you well. Please find the attached document regarding the upcoming project. Your feedback is greatly appreciated.”
3. Use a Descriptive Filename
When sending attachments, use filenames that indicate the content and purpose of the file. This helps the recipient quickly identify its relevance and importance.
4. Double-check before Sending
Always take a moment to review your email before hitting the “send” button. Ensure you have attached the correct file and that your message is clear and concise.
Regional Variations
While there are no significant regional variations in expressing “refer to the attachment” in an email, slight differences in terminology may exist. For example:
- In British English, “please find attached” or “please find enclosed” is commonly used.
- In American English, “attached is” or “enclosed is” is more prevalent.
Conclusion
Knowing how to effectively communicate about attachments in emails is essential for clear and concise correspondence. Whether you choose formal or informal language, remember to be clear, considerate, and provide any necessary instructions. By following the tips and examples in this guide, you can express “refer to the attachment” in a way that ensures your recipient understands your request promptly.
