When it comes to email etiquette, expressing gratitude and acknowledging the receipt of a message are important aspects. Whether you are replying to a formal/business email or writing to a friend, knowing the appropriate phrases to use will help you come across as polite and professional. In this guide, we will cover various ways to say “received” and “thank you” in an email, including both formal and informal expressions.
Table of Contents
Formal ways to say “Received” and “Thank You” in an email:
1. Acknowledging receipt:
- Thank you for your email: Use this standard phrase to show appreciation for the received email.
- I appreciate you reaching out: Express gratitude while acknowledging that the recipient has made an effort to contact you.
- Thank you for getting in touch: Show thanks for the communication and the opportunity to connect.
- Many thanks for your message: Convey your appreciation for the received email.
2. Confirming receipt:
- I would like to confirm that I have received your email: Provide assurance that you have received the email in question.
- This is to acknowledge that your email has been received: Begin your response by explicitly confirming the receipt of the email.
- I am writing to let you know that I have received your message: Inform the sender that their message has been successfully received.
- Your email reached me successfully: Use this phrase to inform the sender that their email has reached your inbox.
Informal ways to say “Received” and “Thank You” in an email:
1. Appreciating receipt:
- Hey, thanks for the email: A casual and friendly way to express gratitude for the received email.
- Just wanted to let you know I got your email: Inform the sender that you have received their email in a casual manner.
- Thanks a bunch for reaching out: Express appreciation in a more enthusiastic and informal way.
- Got your email – thank you: Provide a concise acknowledgement for the received email in an informal tone.
2. Confirming receipt:
- Just a quick note to say I received your email: Informally confirm the receipt of the email.
- Wanted to let you know your email landed in my inbox: Let the sender know that their email was successfully received.
- Your email made its way to me: Use this phrase to informally confirm the receipt of the email.
- I’ve got your email – thanks: Acknowledge the receipt of the email in an informal and concise manner.
Tips for expressing gratitude in email:
1. Be specific: Instead of simply saying “thank you,” mention what you appreciate about the email or how it has been helpful to you.
2. Use a polite tone: Always maintain a friendly and respectful tone in your email, regardless of formality.
3. Respond promptly: Show your appreciation by replying to the email in a timely manner.
4. Personalize your response: Tailor your thank you message to reflect the content or context of the email you received.
5. Consider the sender’s perspective: Put yourself in the shoes of the sender and think about what kind of response would be meaningful to them.
Example of a formal response:
Dear [Sender’s Name],
Thank you for your email. I appreciate you taking the time to reach out. I would like to confirm that I have received your message and will respond as soon as possible. Your communication is important to me, and I’m grateful for the opportunity to connect.
Best regards,
[Your Name]
Example of an informal response:
Hey [Sender’s Name],
Thanks a bunch for reaching out! Just wanted to let you know I got your email. I’ll get back to you ASAP. Your message made my day, and it’s awesome to hear from you.
Talk soon!
[Your Name]
Remember, expressing gratitude and acknowledging receipt of an email go a long way in fostering positive relationships and effective communication. By using appropriate phrases in your replies, you demonstrate professionalism and courtesy. Choose the phrases that align with your own style and the context of the email, while always considering the tone and expectations of the recipient.
Happy emailing!
