When communicating via email, it’s often necessary to guide recipients to the content of a previous email. One common phrase used to achieve this is “Please see the email below.” This guide will provide you with various ways to convey this message, both formally and informally. Whether you are writing a professional email or a casual message, these tips and examples will help you effectively navigate the use of this keyword.
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Formal Expressions:
In formal settings, it’s essential to maintain a professional tone while appropriately directing the recipient’s attention to the requested email. Here are some formal expressions you can use:
1. Kindly refer to the email below:
This phrase is polite and straightforward, making it suitable for professional contexts.
2. Please review the email enclosed:
By using the word “enclosed,” you indicate that the previous email is attached or included within the current one.
3. I would appreciate it if you could take a moment to read the email below:
This sentence conveys both courtesy and the importance of the recipient’s attention to the previous email.
Informal Expressions:
When communicating with friends, family, or colleagues in a less formal manner, you have more flexibility in your language. Here are some informal expressions you can consider:
1. Hey, check out the email below:
This phrase is casual and friendly, suitable for informal conversations with colleagues or acquaintances.
2. Take a look at the email I forwarded you:
By mentioning that you forwarded the email, you imply that it is readily available in the recipient’s inbox.
3. FYI – email below for your reference:
This abbreviation, “FYI” (For Your Information), indicates that the email is for the recipient’s knowledge but not necessarily requires an immediate response.
Tips for an Effective Communication:
1. Be concise:
Avoid long-winded explanations. Instead, provide a clear and brief statement to guide the recipient to the email in question.
2. Use an appropriate subject line:
When forwarding or replying to an email, consider adding a subject line that reflects the content or urgency, making it easier for recipients to locate the message.
3. Include specific instructions, if necessary:
If you want the recipient to take specific actions based on the email below, clearly state your expectations in a courteous manner.
Examples:
1. Formal Examples:
Dear [Recipient’s Name],
Kindly refer to the email below for further details regarding the upcoming meeting.
Thank you for your attention. Please let me know if you need any additional information.
Best regards,
[Your Name]
Dear [Recipient’s Name],
Please review the email enclosed to familiarize yourself with the new company policy changes.
If you have any questions or concerns, feel free to reach out to me. I’m here to help.
Regards,
[Your Name]
2. Informal Examples:
Hey [Recipient’s Name],
Take a look at the email I forwarded you regarding the surprise farewell party for Jane.
If you can contribute, please drop me a message. Thanks!
Cheers,
[Your Name]
Hi [Recipient’s Name],
FYI – email below for your reference. It contains the list of potential team-building activities for our next offsite.
Let’s discuss it tomorrow during our coffee break.
Take care,
[Your Name]
By utilizing these phrases and following the provided tips, you can effectively redirect the recipient’s attention to the desired email with professionalism, clarity, and warmth. Remember to adjust your language based on the formality of the context and the relationship with the recipient.
