In various communication mediums, like email, it’s essential to convey your thoughts politely and effectively. When you want to remind someone of something in a kind manner, using phrases like “please remember” can be useful. In this guide, we’ll explore both formal and informal ways to express this polite reminder in emails. We’ll provide tips, examples, and discuss regional variations as necessary. So, let’s dive into this guide to enhance your email etiquette.
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Formal Ways to Say “Please Remember”
When composing a formal email, conveying your message professionally is crucial. Here are some phrases you can utilize to remind someone politely:
- “Please kindly remember to…” This phrase is a polite way to remind the recipient of something important without sounding pushy. For instance, “Please kindly remember to submit your progress report by Friday.”
- “We kindly request you to remember…” This formulation implies that the reminder is coming from a business or organization. An example would be, “We kindly request you to remember to bring your identification documents for security purposes.”
- “Gentle reminder that…” This phrase signals a polite nudge, especially useful when reminding someone about upcoming events or deadlines. For example, “Gentle reminder that the team meeting is scheduled for tomorrow.”
Informal Ways to Say “Please Remember”
In informal conversations, like friendly emails, it’s important to maintain a warm and relaxed tone. Here are some informal phrases to use when reminding someone:
- “Just a friendly reminder to…” This phrase strikes a casual and amicable tone without being too pushy. For example, “Just a friendly reminder to bring the snacks for the picnic.”
- “Hey, don’t forget to…” This phrase is more casual and suitable for friendly emails where a formal tone is unnecessary. For instance, “Hey, don’t forget to RSVP for the surprise party!”
- “Just wanted to remind you about…” This phrase establishes a friendly tone while gently reminding the recipient. An example would be, “Just wanted to remind you about the movie night at my place this Friday.”
Tips for Using “Please Remember” in Emails:
When incorporating the phrase “please remember” in your email, consider the following tips to ensure clear and effective communication:
- Be concise: Keep your reminder brief and to the point, ensuring the main message isn’t overshadowed by excessive wording or unnecessary details.
- Provide context: When reminding someone, it can be helpful to mention why this reminder is significant or the possible consequences of forgetting. However, avoid sounding threatening or impatient.
- Use a friendly tone: Regardless of formality, maintaining a warm and polite tone is crucial to avoid coming across as demanding or rude.
- Consider the recipient’s perspective: Put yourself in the recipient’s shoes to gauge whether the reminder is necessary or if it may be perceived as burdensome. Strike a balance and only remind when truly essential.
- Add a call to action: Include a specific action item or deadline related to the reminder to help the recipient easily understand what is expected of them.
Example: “Just a friendly reminder to submit your expense reports by Wednesday, as we need them for the monthly audit. Thanks for your cooperation!”
Now that you have a comprehensive understanding of formal and informal ways to say “please remember” in emails, you can adapt these phrases to suit your specific needs. Remember the tips provided to ensure your emails come across as polite, friendly, and effective. Happy emailing!
