When communicating through written correspondence, it is quite common to include additional documents, such as resumes, reports, or other important papers. In order to draw attention to these enclosed items, it is customary to use a polite phrase. The most commonly used expression is “please find enclosed.” However, the formality and regional variations of this phrase may vary depending on the specific context and relationship with the recipient. In this guide, we will explore how to say “please find enclosed” in various situations, including both formal and informal ways.
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Formal Ways to Say “Please Find Enclosed”
When writing in a formal context, such as professional correspondence, it is essential to use polite and respectful language. Here are a few alternative phrases you can use instead of “please find enclosed” to accomplish the same purpose:
- Please find attached – This phrase is commonly used in formal business emails or cover letters. It is a polite way of drawing attention to the enclosed documents.
Example: Dear Hiring Manager, Please find attached my resume and cover letter for your consideration. Thank you for your time and attention.
- I am enclosing – This phrase is suitable for more formal situations. Using this alternative emphasizes that you are actively enclosing the mentioned documents.
Example: Dear Sir or Madam, I am enclosing the signed agreement for your review. Please feel free to contact me if you have any questions or concerns.
- Attached herewith – This phrase is often used in legal or official correspondence and is a more formal way of indicating attached documents.
Example: To Whom It May Concern, Attached herewith, you will find the requested medical records. Please contact our office if you require any further information.
Informal Ways to Say “Please Find Enclosed”
When writing to friends, family, or colleagues with whom you share a more casual relationship, you can use less formal language to indicate enclosed items. Here are a few alternatives to consider:
- I’ve included – This phrase is a casual way of letting the recipient know that you have included something along with the letter.
Example: Hey John, I hope you’re doing well. I’ve included the tickets for the concert we talked about. Let me know if you have any questions.
- Here are – This phrase is commonly used in informal contexts to indicate enclosed items.
Example: Hi Sarah, I wanted to share some pictures from our recent trip. Here are the photos I promised to send you. I hope you like them!
- Enclosed, you’ll find – This casual phrase highlights the enclosed documents in a friendly manner.
Example: Hi Mark, Thanks for your interest in the apartment. Enclosed, you’ll find the lease agreement for your review. Let me know if you have any questions or need further clarification.
Tips for Using “Please Find Enclosed” Appropriately
While knowing alternative phrases to say “please find enclosed” is useful, there are a few additional tips to keep in mind:
Tip 1: Always specify the nature of the enclosed items. For example, mention the document’s name or purpose whenever possible.
Tip 2: Use concise language and aim to be as clear and specific as possible about what is enclosed.
Tip 3: Whenever applicable, mention any actions you expect the recipient to take upon receiving the enclosed documents.
Tip 4: Check the spelling and grammar of your message before sending it. Mistakes can affect the overall impression of professionalism and attention to detail.
Tip 5: When in doubt about the appropriate level of formality, it is generally better to err on the side of being more polite and formal.
Conclusion
Knowing how to say “please find enclosed” in different situations can help you effectively communicate your message and draw attention to the documents you enclose in your written correspondence. Whether you opt for a formal phrase or a more casual expression depends on the nature of your relationship with the recipient and the context in which you are writing. By following the tips provided, you can ensure your written communication is clear, polite, and effectively conveys the purpose of the enclosed items.
