When it comes to formal or professional communication, it is important to use appropriate phrases to convey your message clearly and politely. One common phrase you might need to use in various situations is “Please find attached document.” In this guide, we will explore both formal and informal ways to express this request, providing tips, examples, and regional variations as necessary.
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Formal Ways to Say “Please Find Attached Document”
Formal language is typically used in business, academic, or professional settings. Here are some phrases you can use to indicate that you are attaching a document:
1. “Please find attached the document.”
This straightforward phrase is commonly used in formal contexts. It clearly conveys your intention to attach a document while maintaining a polite tone.
2. “I have attached the document for your reference.”
This sentence emphasizes that the attached document is intended for the recipient’s reference. It is an appropriate choice when you want the recipient to review or analyze the document.
3. “The document is attached for your perusal.”
Using the word “perusal” adds formality to your request, implying that you expect the recipient to examine the attached document thoroughly.
4. “Attached herewith is the document for your attention.”
While slightly more formal, this phrase is effective when you want to draw the recipient’s attention to the attached document. It suggests that the document requires careful consideration.
Remember to maintain a polite tone throughout your email or communication and consider the context and relationship you have with the recipient.
Informal Ways to Say “Please Find Attached Document”
Informal language is used in casual, friendly, or less formal situations. Here are some phrases you can use to attach a document in a more relaxed manner:
1. “I’ve attached the document for you.”
This simple and concise sentence is commonly used in informal communication. It is direct and to the point while maintaining a friendly tone.
2. “Here’s the document I mentioned.”
Using “here’s” instead of “please find attached” adds a personal touch to your request while conveying the same attachment. It works well in friendly or casual exchanges.
3. “Take a look at the attached document.”
By using the phrase “take a look,” you are suggesting that the recipient can review the document at their convenience. This works best when conveying a less formal tone.
4. “I’ve included the document we discussed.”
If you have been discussing the document prior to sending it, this phrase is an excellent way to remind the recipient of your conversation while attaching the document in a more informal manner.
Tips and Examples
Here are some tips and additional examples to help you effectively communicate your request to find an attached document:
1. Be specific about the document
When specifying the document you have attached, mention the file name or provide a brief description to ensure clarity. For example:
Please find attached the quarterly sales report, labeled “Q2 Report 2021.”
2. Use a clear and concise subject line
Avoid vague subject lines and clearly state the purpose of your email. Add phrases like “Document Attached” or “Regarding [Topic]” to give the recipient a quick understanding of the email content.
3. Mention the importance or urgency, if applicable
If the attached document requires immediate attention, it is helpful to mention its importance or urgency. For instance:
Please find attached the revised proposal for the client meeting scheduled tomorrow. Your prompt review is greatly appreciated.
4. Consider alternative formats
Instead of emailing large attachments, you could also provide a link to a file-sharing service or attach a compressed file. This helps avoid potential email size limitations or potential issues. Bear in mind that some organizations have strict security policies on file sharing, so ensure you are complying with their regulations.
5. Follow up
If you haven’t received confirmation or acknowledgement from the recipient, consider sending a polite follow-up email. This ensures the document was received and avoids any misunderstandings resulting from technical issues.
Remember to adjust the level of formality and tone based on your relationship with the recipient, the context of the communication, and regional variations if required. Being warm and considerate in your message always helps to maintain positive interactions.
