In both formal and informal situations, knowing how to politely inform someone that you will let them know about a particular matter is an essential skill. By using the right language and tone, you can communicate your message effectively while maintaining a warm and respectful approach. In this guide, we will explore various phrases, tips, and examples to help you navigate this situation gracefully.
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Formal Ways to Say “I Will Let You Know Politely”
When conveying the message in a formal setting, it’s important to use professional language that conveys respect and courtesy. Here are some phrases you can use:
1. I will keep you informed regarding this matter.
2. I will update you as soon as I have more information.
3. Thank you for your inquiry; I will get back to you shortly.
Using phrases like these demonstrates your professionalism and commitment to keeping the other person informed. Remember to adapt your language to the specific context and relationship with the individual you are communicating with.
Informal Ways to Say “I Will Let You Know Politely”
In informal situations, you have more flexibility to reflect a friendly and approachable tone while still conveying your message. Here are some phrases you can use to let someone know you will inform them:
1. I’ll give you an update once I have more information.
2. Just wanted to let you know that I’ll keep you posted.
3. Thanks for asking; I’ll get back to you soon.
By adding a touch of informality, these phrases help maintain a friendly and warm tone while still conveying your intent to provide further information later. When using these phrases, consider the dynamics of your relationship with the person you are speaking to and adapt accordingly.
Additional Tips and Examples
To ensure your message is conveyed politely, consider the following tips when using any of the previously mentioned phrases:
1. Use polite language:
Choose your words carefully, using courteous and respectful language. By doing so, you establish a positive interaction, regardless of the formality level.
Example:
Thank you for reaching out. I will make sure to keep you informed.
2. Express appreciation:
Show gratitude for the person’s interest or inquiry, emphasizing that you value their input or question.
Example:
I appreciate your question and will provide you with an update as soon as possible.
3. Set expectations:
Let the person know when they can expect to hear from you. This helps manage their expectations and maintains a transparent line of communication.
Example:
I understand your need for information and will get back to you within the next 24-48 hours.
4. Avoid unnecessary delays:
Promptly communicate any delays or changes in the initial timeframe mentioned to maintain trust and transparency.
Example:
I apologize for the delay. I encountered unexpected circumstances, but I will definitely provide you with an update tomorrow.
5. Offer alternatives if applicable:
In some cases, you may not have the necessary information immediately. Presenting alternatives, such as directing the person to another source or suggesting interim steps, can be helpful.
Example:
While I gather the necessary details, please feel free to consult our website for more information or contact our customer support team for immediate assistance.
Remember, adapting the above examples to your specific situation and maintaining a warm and empathetic tone is crucial. By doing so, you can effectively communicate your intent to let someone know politely, regardless of the formality level.
Now armed with these phrases, tips, and examples, you can confidently and politely inform others that you will keep them informed or provide updates on a particular matter. Remember to adapt your language and tone to the specific context, maintaining the warmth and respect necessary for effective communication.
