Welcome to our guide on how to express that you wanted to follow up professionally. Whether you are waiting to hear back after a job interview, a business meeting, or a networking event, it’s important to approach the follow-up in a formal and polite manner. In this guide, we will provide you with both formal and informal ways to convey your desire to follow up professionally. We’ll also include tips, examples, and regional variations (if necessary). Let’s dive in!
Table of Contents
Formal Expressions for Follow-Up
When it comes to professional follow-ups, using a formal tone is crucial. Here are some phrases and expressions you can use:
1. “I wanted to follow up on our previous conversation/meeting.”
This simple and direct phrase clearly states your intention to follow up and reminds the person you spoke with about your previous interaction. It’s a polite way to express your interest in continuing the conversation or obtaining more information.
2. “I hope this email finds you well. I wanted to touch base regarding [topic of conversation].”
This introduction combines a formal greeting with a clear intention to follow up. It shows that you respect the other person’s time and are reaching out with a specific purpose.
3. “I would appreciate an update on the status of [matter discussed].”
When you are waiting to hear back about a specific matter, this phrase is ideal. It conveys your desire for an update while maintaining a professional and considerate tone.
Informal Ways to Follow Up
Although formal language is typically best for professional follow-ups, there are instances where a more informal approach is acceptable. Here are a few examples:
1. “Hey [Name], just wanted to check in on the progress of [matter discussed].”
Using a casual greeting, such as “Hey,” can be appropriate in certain work environments with colleagues or contacts you have a more relaxed relationship with. However, ensure you maintain professionalism even in an informal setting.
2. “Hi [Name], hope you’re doing well! I was wondering if you had any updates on [topic of conversation].”
This friendly and casual approach can be effective when reaching out to someone you have a good rapport with. However, it’s important to judge the situation and relationship dynamics to determine if a more informal tone is suitable.
Common Tips for Professional Follow-Ups
1. Be polite and courteous.
Regardless of the tone or format you choose, it’s crucial to remain respectful and professional throughout your follow-up communication. Remember to use phrases like “please” and “thank you” appropriately.
2. Keep your message concise.
Avoid rambling or including unnecessary details in your follow-up message. Be clear, concise, and focused on the purpose of your communication. Respect the recipient’s time.
3. Provide context and reminders.
If you are following up on a conversation or meeting that happened some time ago, briefly remind the recipient of the context to help jog their memory. This can be done in a sentence or two to ensure clarity.
4. Use a friendly but professional tone.
Maintain a warm and approachable tone while still adhering to professional standards. Avoid being overly casual or familiar unless you have an established relationship with the recipient.
5. Set a reasonable timeframe.
When expressing your desire to follow up, it’s essential to provide a reasonable timeframe. Give the recipient enough time to respond or take action, but let them know you are eager to hear from them.
TIP: Make sure to proofread and double-check your follow-up message for any grammar or spelling errors. A well-crafted and error-free message reflects positively on your professionalism.
Examples of Professional Follow-Up Messages
Now let’s explore some concrete examples of professional follow-up messages to provide you with further guidance:
Formal Example:
Dear [Name], I wanted to follow up on our meeting last week regarding the new project. I would appreciate any updates on the status and would be happy to provide any further information if needed. Thank you for your attention to this matter. Best regards, [Your Name]
Informal Example:
Hi [Name], Just wanted to check in on the progress of the marketing campaign. I’m excited to see how it’s coming along. Let me know if you need any additional support or information from my end. Thanks, and hope you’re having a great day! Best, [Your Name]
Regional Variations
Although professional follow-ups have a general etiquette, there can be minor regional variations. It’s important to adapt to cultural norms and expectations based on the recipient’s location. Researching and understanding these differences can help you communicate effectively.
Remember, maintaining a warm and respectful tone should be the foundation of your follow-up, regardless of regional variations or cultural norms.
To conclude, expressing your desire to follow up professionally is essential for effective communication. By using formal and informal expressions appropriately, following common tips, and personalizing your message, you can increase your chances of receiving a prompt and positive response. Good luck with your professional follow-ups!
