When it comes to professional communication, at times you may have to mention that certain documents will follow. This phrase is commonly used to indicate that additional paperwork or information will be provided later. In this guide, we will explore both formal and informal ways to express “documents to follow” in a warm and friendly tone. Let’s dive in!
Table of Contents
Formal Expressions:
Formal expressions are typically used in professional or business settings. Here are a few ways to say “documents to follow” formally:
- “I will forward the necessary documents shortly.” – This straightforward expression conveys your intention to send the required documents without any unnecessary details.
- “Kindly expect the necessary paperwork in the near future.” – By using the term “necessary paperwork,” you highlight the importance and relevance of the documents that will be sent.
- “Please anticipate the delivery of the required documentation.” – Here, you politely request the recipient to expect the arrival of the necessary documents.
Informal Expressions:
Informal expressions are more suitable for casual situations or when communicating with colleagues, friends, or acquaintances. Here are a few examples:
- “Just a heads up, I’ll be sending you some additional documents soon.” – This friendly expression gives the recipient a heads up about the forthcoming documents without sounding too formal.
- “Hey, I’ll be forwarding you the paperwork you need shortly.” – Using a casual greeting in this expression helps establish a friendly tone while informing the recipient about the upcoming documents.
- “FYI, there are some documents coming your way.” – This short and simple expression informally indicates that documents will be sent to the recipient.
Tips for Proper Usage:
While expressing “documents to follow,” it is important to keep the following tips in mind:
- Be concise: Keep your expressions brief and to the point to avoid any confusion or misunderstanding.
- Set realistic expectations: Mention a timeframe or use terms like “shortly” or “in the near future” to give the recipient an idea of when they can expect the documents.
- Consider the recipient: Adapting your language to the recipient’s level of formality is crucial. Use formal expressions for professional contexts and informal expressions for casual conversations.
Examples:
Let’s look at a few examples of how you can incorporate these expressions into sentences:
Formal: Dear Mr. Smith, I will forward the necessary documents shortly. Thank you for your patience.
Informal: Hey John, just a heads up, I’ll be sending you some additional documents soon. Let me know if you need anything else.
Formal: Good day, please anticipate the delivery of the required documentation within the next two business days. We apologize for any inconvenience caused.
Informal: Hi Sarah, FYI, there are some documents coming your way. Should reach you by tomorrow. Talk to you soon!
Conclusion
When expressing “documents to follow,” it is essential to maintain a warm and friendly tone while considering the formality of the situation. By utilizing formal or informal expressions appropriately, you can effectively convey your message and ensure clear communication with the recipient. Remember to keep your phrases concise and considerate, setting realistic expectations regarding the arrival of the documents. Happy communicating!
