Welcome to our comprehensive guide on how to say “copy” in email! Whether you’re writing a professional email or a casual one, choosing the right word to indicate that you want someone to receive a copy of the message is essential. In this guide, we will explore formal and informal ways of conveying the “copy” action in email. We’ll provide you with plenty of tips, examples, and insights to help you communicate effectively. So, let’s get started!
Table of Contents
Formal Ways to Say “Copy” in Email
When composing formal emails, it’s crucial to use appropriate language to maintain a professional tone. Here are some common phrases you can use to indicate that you want someone to be copied on the email:
- CC (Carbon Copy): This refers to the practice of physically carbon copying someone on a paper memo. In email, it remains widely recognized and commonly used. For example, “Please CC John Doe on this email.”
- Copy: A simple and straightforward term that can be used in both formal and informal contexts. For instance, “Please copy John Doe on this email.”
- Include: This word is useful when you want to emphasize the recipient’s involvement. For instance, “Please include John Doe in the email thread.”
Informal Ways to Say “Copy” in Email
Informal emails, such as those sent to friends or colleagues you have a closer relationship with, can have a more relaxed tone. Here are a few ways to say “copy” in a casual email:
- FYI (For Your Information): This abbreviation is commonly used when you want to inform someone without requiring a response. For example, “FYI, I have copied John Doe on this email.”
- Just so you know: This phrase is a casual alternative to “FYI” and is often used when sharing information informally. For instance, “Hey, just so you know, John Doe is copied on this email.”
- Adding: This word is suitable for informal emails and can be used to indicate someone being added to the email chain. For example, “Adding John Doe to the conversation.”
Tips for Indicating “Copy” in Email
While using the appropriate language is essential, there are a few additional tips to make your “copy” action clear and effective:
- Be explicit: Always specify the recipient’s name or email address to ensure that the intended person gets the copy.
- Format: Use bold or italics to highlight the recipient’s name, making it easier for others to identify who is being copied.
- Consider context: Think about the purpose of copying someone in. Make sure they will find the information relevant and beneficial.
- Reply all: If the email thread already includes the person you want to copy, hitting “reply all” might be the best option to keep them in the loop.
Examples of “Copy” in Email
To provide a better understanding, here are a few examples of how to say “copy” in email:
“Hi Mark, please CC Sarah on this email regarding our upcoming meeting.”
“Hello team, just so you know, I have copied John Doe for his reference.”
“Hi Tina, could you please include Mike in the conversation about our new project?”
Remember, it’s essential to customize your language based on your specific email scenario and the recipients involved. Be mindful of the appropriate level of formality and consider the context to convey your message effectively.
With this comprehensive guide, you are now equipped to confidently communicate “copy” in your emails, whether in formal or informal situations. By using the suggested phrases, applying our tips, and understanding the context, you’ll ensure that your recipients receive the information they need.
Happy emailing!
