When sending emails, it is often necessary to acknowledge that you have copied someone on the message. This helps to ensure transparency and keep all relevant parties informed. In this guide, we will explore various ways to express this action, both formally and informally. While there may be some regional variations, we will focus on common and widely understood phrases. Read on to discover how to say “copied” in an email.
Table of Contents
Formal Ways to Say “Copied”
1. I have cc’d [person’s name] on this email.
Example: I have cc’d John Doe on this email to keep him informed about the project updates.
2. Please be advised that [person’s name] is copied on this email.
Example: Please be advised that Jane Smith is copied on this email to ensure she is aware of the new policy changes.
3. Kindly note that [person’s name] has been included as a recipient of this email.
Example: Kindly note that Sarah Johnson has been included as a recipient of this email to provide her with the meeting details.
Informal Ways to Say “Copied”
1. FYI, [person’s name] is copied here.
Example: FYI, Alex Brown is copied here so that he is aware of the updated timeline.
2. Just keeping [person’s name] in the loop.
Example: Just keeping Melissa Clark in the loop by including her on this email.
3. Adding [person’s name] as a recipient.
Example: Adding Michael Anderson as a recipient to ensure he has all the necessary documents.
Additional Tips and Examples
1. Use the “cc” field in your email application to officially copy someone on the message. This ensures they receive a direct copy and are aware of their inclusion.
2. When copying someone, consider if it is necessary for them to actively participate in the email conversation or if they are only being informed for transparency purposes.
3. If you are copying multiple individuals, you can use the phrase “I have cc’d [person’s name], [person’s name], and [person’s name] on this email.”
Example: I have cc’d Lisa Peterson, David Lee, and Maria Gonzalez on this email to provide them with the meeting agenda.
4. Avoid overusing the “cc” function, as unnecessary email notifications can hinder productivity. Only copy individuals who genuinely need to be involved or informed.
5. If you are responding to an email thread where someone was previously copied, you can simply acknowledge their presence by saying, “Noted” or “Noted and copied.”
Conclusion
Now that you have familiarized yourself with both formal and informal ways to say “copied” in an email, you can confidently communicate this action in your professional correspondence. Remember to choose the appropriate tone and level of formality based on the context and recipient of your email. By using these phrases effectively, you can keep everyone informed and ensure smooth communication within your team or organization.
