When composing an email, you might often find yourself needing to copy someone (CC) on your message to keep them in the loop. Whether you wish to include them for informational purposes or you want to ensure they are aware of the ongoing correspondence, understanding how to phrase this request can make a difference. In this guide, we will explore both the formal and informal ways to say “CC you” in an email, providing tips, examples, and even a few regional variations.
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Formal Ways to Say “CC You” in an Email
If you are writing a formal email, such as a professional message or an important business communication, it is essential to use a polite and respectful tone. Consider the following phrases to convey the intended meaning:
- “I would like to include you on this email as a CC.”
This straightforward sentence states your intention clearly. It indicates that the recipient will receive a copy of the email for their information, but they are not expected to directly respond or take immediate action.
“Kindly be CC’d on this message for your reference.”
By using the word “kindly,” you express politeness and respect. This phrase acknowledges that the recipient’s presence in the CC field is to provide them with relevant information.
“I will carbon copy you (CC) on this email.”
Using the term “carbon copy” is a formal way to indicate that the recipient will be copied on the email. This phrase, though more traditional, is still widely recognized and understood.
“May I include you as a CC on this correspondence?”
This question seeks permission before copying the recipient on the email. It shows respect for the recipient’s time and involvement in the matter.
“Allow me to keep you informed by CC’ing you on this message.”
This phrase conveys the intent to ensure the recipient is kept up to date without personally involving them in the conversation. It acknowledges their involvement indirectly.
Informal Ways to Say “CC You” in an Email
When writing an email in a more casual or informal setting, such as personal correspondence, you can adopt a less formal tone while still being polite. Here are a few examples:
- “Just CC’ing you on this email to keep you in the loop.”
This casual phrase is an efficient way to convey your intention. Using “just” helps to minimize the importance or urgency of the email.
“FYI, I’ll be CC’ing you so that you have all the information.”
This informal phrase uses the abbreviation “FYI” (For Your Information) to signify that the recipient is being included for their awareness. It maintains a friendly tone.
“Including you as a CC on this email for your reference.”
In this informal sentence, the phrase “for your reference” indicates that the recipient is being copied to provide them with relevant information without the need for immediate action.
“Just thought I’d CC you on this email so you’re in the loop.”
Using phrases like “just thought I’d” adds a personal touch, indicating that including them on the email is a considerate gesture rather than a formal requirement.
“Want to keep you informed, so I’m CC’ing you on this email.”
This friendly sentence expresses the intention to keep the recipient informed without directly involving them in the conversation. It preserves a warm tone.
Regional Variations
When it comes to variations in different regions and languages, the concept of “CC” is fairly universal. However, there might be slight linguistic differences in how you express the notion of copying someone on an email. While it is beyond the scope of this guide to cover all regional variations, it’s worth considering potential linguistic disparities and adapting accordingly when communicating with individuals from different cultures.
Final Tips for CC’ing in Emails
Be mindful of the recipients: Consider the relevance of the information and whether it is necessary to include certain individuals on the email.
Use the BCC field wisely: If you need to copy someone without revealing their email address to others, utilize the Blind Carbon Copy (BCC) field instead of the CC field.
Keep the email organized: Clearly indicate who is being copied by listing their names or email addresses in the CC field.
Be selective when replying: When replying, determine whether it is appropriate to reply to all recipients (including those in the CC field) or just the original sender.
Avoid email overload: Consider whether it is necessary to include multiple recipients in the CC field. Excessive emails might hinder productivity and clutter inboxes.
Remember, the way you say “CC you” in an email depends on the level of formality and the relationship with the recipient. Tailor your approach accordingly to ensure effective communication while maintaining a warm tone throughout the email.
