When conducting a meeting, it is crucial to begin by establishing order and getting everyone’s attention. The phrase “call to order” serves this purpose, signaling the start of the meeting and ensuring that participants are ready to engage. In this guide, we will explore different ways to say “call to order” in formal and informal settings. We will provide useful tips and examples to help you effectively initiate a meeting. Let’s dive in!
Table of Contents
Formal Expressions for “Call to Order”
Formal meetings typically require a respectful and professional tone. Here are some formal expressions you can use to initiate a meeting:
- “I now call this meeting to order.” This straightforward declaration signals the start of the meeting and sets a professional tone.
- “The meeting will come to order.” This expression emphasizes that the meeting is about to begin and invites participants to focus their attention on the agenda.
- “Let’s formally commence this meeting.” Using the term “formally” adds an extra level of authority, ensuring that participants understand the significance of the gathering.
Informal and Welcoming Ways to Initiate a Meeting
Informal meetings, such as team brainstorming sessions or small group gatherings, often have a more relaxed atmosphere. Here are a few friendly expressions you can use to call a meeting to order:
- “Okay, everyone, let’s get started.” This simple and inclusive phrase encourages participants to shift their focus and actively engage in the meeting.
- “Shall we kick off the meeting?” Using the phrase “kick off” adds a touch of energy and enthusiasm, setting a positive and engaging tone right from the start.
- “Let’s dive into the discussion, folks!” This expression conveys eagerness and signals that the meeting is about to delve into meaningful conversations.
Tips for Effectively Initiating a Meeting
1. Be Clear and Concise: When initiating a meeting, it’s crucial to use language that is easy to understand and straight to the point. This ensures that participants quickly grasp the intention and can recalibrate their focus.
2. Use an Authoritative Tone: Whether in formal or informal settings, maintaining a sense of authority will help establish your position as the meeting leader. A confident and commanding voice reflects your ability to guide the discussion effectively.
3. Set Expectations: Clearly communicate the expectations and goals of the meeting during the call to order. This ensures that participants understand the purpose and are aligned with the objectives.
4. Create a Welcoming Atmosphere: The way you initiate a meeting sets the tone for the entire session. Use warm and inviting language to create a positive environment where participants feel comfortable and eager to contribute.
“In order to have a successful meeting, it’s imperative to create an environment where everyone feels welcome and valued.”
Examples of Initiating a Meeting
Let’s look at some examples of how to initiate a meeting using both formal and informal expressions:
Formal:
“Good morning, everyone. I now call this meeting to order. Let’s begin by reviewing the agenda.”
Informal:
“Hey, folks! Shall we kick off the meeting? Please take a moment to grab a cup of coffee and find a seat. We have some exciting topics to discuss today.”
“Okay, team, let’s dive into the discussion. Before we get started, take a moment to introduce yourselves and share any updates or ideas you may have.”
By using these expressions and following the tips provided, you can effectively initiate a meeting and set the stage for a productive and engaging discussion.
Remember, the key is to maintain a professional and warm tone, adapting your style to the nature of the meeting. So go ahead, confidently call your next meeting to order and unlock the potential of productive collaboration!
