In the realm of email communication, knowing how to appropriately sign off or convey the meaning of “by” is crucial. Whether you are crafting a formal business email or writing to a friend or colleague, your choice of words can shape the tone and overall impression. In this guide, we will explore various ways to express “by” in an email, offering both formal and informal options. We will also provide useful tips and examples to help you navigate this aspect of email etiquette effectively.
Table of Contents
Formal Ways to Say “By” in an Email:
When writing a formal email, it’s important to maintain a professional tone. Here are some formal phrases you can use to indicate “by” in your email endings:
1. Sincerely
Used as a standard closing for formal emails, “Sincerely” is a classic and professional way to convey “by.” This sign-off is versatile and appropriate for various business contexts.
2. Best regards
“Best regards” is another commonly used phrase to express “by” in a formal email. It conveys politeness and maintains a professional tone without being overly formal. It is suitable for most professional relationships and can be used with clients, colleagues, or superiors.
3. Yours truly
“Yours truly” is a slightly more formal way to say “by” in an email. It is often used in business correspondence and indicates a respectful but professional closing.
4. Kind regards
Similar to “Best regards,” “Kind regards” offers a warm and courteous tone while emphasizing sincere well wishes. This phrase is commonly used in formal emails, especially when maintaining a professional relationship.
Informal Ways to Say “By” in an Email:
When communicating in a more casual or informal manner, there are numerous options to express “by” in an email. Here are a few informal ways to sign off:
1. Cheers
“Cheers” is a casual and friendly way to say “by” in an email. It is often used between friends, peers, or colleagues who share a cordial relationship. However, be cautious when using this sign-off in professional or formal contexts, as it may be perceived as too casual.
2. Take care
“Take care” conveys concern and warmth. It is a versatile and widely understood way to say “by” in a friendly manner. This sign-off is suitable for informal and semi-formal emails, especially with colleagues or acquaintances.
3. Until then
If you expect to continue the conversation with the recipient, “Until then” can be an appropriate way to indicate “by” in a more casual email. This phrase implies that you look forward to further interaction or future discussions.
4. Talk soon
“Talk soon” is perfect for friends or colleagues with whom you have a closer relationship. It suggests that you anticipate speaking or connecting again in the near future.
Tips for Using “By” in an Email:
Now that we have explored both formal and informal ways to say “by” in an email, let’s go over some helpful tips to keep in mind:
1. Consider the context
Always take into account the nature and purpose of your email. Tailor your choice of sign-off to suit the level of formality required.
2. Maintain professionalism
When in doubt, it’s usually best to err on the side of formality, especially in professional settings. Choose sign-offs that reflect respect and professionalism.
3. Show appreciation
Sign-offs like “Sincerely” or “Best regards” not only indicate “by” but also express gratitude for the recipient’s time and consideration.
4. Personalize when appropriate
Consider the relationship and level of familiarity you share with the email recipient. For closer connections, use warmer and more personalized sign-offs.
Examples:
Here are a few examples showcasing how to say “by” in different email scenarios:
Dear Mr. Johnson,
Thank you for your prompt response. I will review the documents and provide my feedback by the end of the week.
Kind regards,
Emily Thompson
Hey Tom,
Great catching up with you today. Let’s continue the discussion over lunch next week. Take care!
Cheers,
Lisa
Dear Professor Anderson,
Thank you for extending the deadline. I’ll make sure to submit my assignment by tomorrow morning.
Yours truly,
Michael Roberts
Conclusion
Now that you have a range of options for saying “by” in an email, remember to consider the level of formality, maintain professionalism, and personalize your sign-off based on the relationship with the recipient. Whether you choose a formal expression like “Sincerely” or opt for a more casual phrase like “Take care,” the key is to select a sign-off that appropriately reflects the context and your desired tone. Happy emailing!
