When writing a follow-up email, it’s important to communicate politely and effectively. Whether you’re sending a formal or informal follow-up, the content and tone should accurately convey your intention. In this guide, we’ll explore various ways to express “This is a follow-up email” using different levels of formality, along with helpful tips and examples.
Table of Contents
Formal Expressions
If you’re writing a formal follow-up email for business or professional purposes, consider using the following expressions:
- “Subject: Follow-up on [previous topic/discussion]”
Dear [Recipient’s Name],
I am writing to follow up on our previous correspondence regarding [topic/discussion].
A straightforward subject line and opening sentence let the recipient know the purpose of your email immediately.
“Subject: Checking in” or “Subject: Status update”
Dear [Recipient’s Name],
I hope this email finds you well. I wanted to check in on the progress/status of [topic/task/project].
These subject lines imply a friendly and professional approach while indicating that you desire an update regarding a specific matter.
“Subject: Requesting feedback”
Dear [Recipient’s Name],
I hope you’re doing well. I would appreciate your valuable feedback on [topic/task/project].
When seeking feedback, emphasizing the recipient’s opinion can encourage a helpful response.
Informal Expressions
If you have a more casual or friendly relationship with the recipient, you can use informal expressions to indicate that your email is a follow-up:
- “Subject: Just checking in!”
Hey [Recipient’s Name],
I hope everything’s going well. I just wanted to check in and see if there have been any updates regarding [topic/task/project].
This casual and friendly subject line expresses a sense of informality and shows genuine interest in the recipient’s progress.
“Subject: Can you fill me in?”
Hi [Recipient’s Name],
I hope you’re doing great! I wanted to find out if you could give me a quick update on [previous topic/discussion].
Using an inviting tone, this subject line implies a relaxed conversation while requesting an update.
“Subject: Any news?”
Hey [Recipient’s Name],
Just a brief email to inquire if there have been any updates or progress on [previous topic/discussion].
This subject line is casual and straightforward, indicating that you’re eager to receive any news or developments.
Tips for Writing Follow-Up Emails
Now that you have seen some examples, here are some additional tips to help you write effective follow-up emails:
- Personalize your email: Add relevant details about the previous conversation or connection to remind the recipient of your relationship.
- Keep it concise: Be polite but succinct, focusing on the key points to avoid overwhelming the recipient.
- Use a friendly tone: Maintain a warm and positive tone to help establish rapport and encourage a response.
- Offer assistance: Show your willingness to help and offer any necessary support that may be required.
- Set a clear call-to-action: Clearly communicate your expectations or desired next steps, making it easier for the recipient to respond effectively.
- Proofread your email: Check for any spelling or grammatical errors that may affect the clarity and professionalism of your message.
Remember, the purpose of a follow-up email is to politely remind the recipient, express interest, and seek an update or response. Using appropriate expressions and adhering to the given tips will enhance your chances of obtaining the desired outcome.
Good luck with your follow-up emails!
